Supply Chain Officer: Bid Contract Administration

This permanent Supply Chain Officer position sits within the Procurement section of the Supply Chain Management division, under the Financial Services directorate of the municipality, and is based in Worcester. The core purpose is to manage, co-ordinate, facilitate and control contract administration, supplier performance management and service level agreements, ensuring that all activities align with the municipality’s policies, procedures and the broader legislative framework governing public procurement. This is a key operational role that supports the integrity and efficiency of the supply chain function.

Candidates must hold a relevant three-year tertiary qualification, preferably in Supply Chain Management, Logistics or Procurement; a qualification at NQF Level 7 in fields such as Procurement, Logistics, Economics, Public Finance and Administration or Financial Management will be an added advantage. The role requires two years of relevant working experience, sound computer literacy in MS Office, and strong analytical, accounting and calculating skills. Knowledge of local government legislation is essential, as is a valid Code B driver’s licence. In addition, applicants must be proficient in at least two of the three official languages of the Western Cape. The municipality places emphasis on a set of core, functional, public service orientation, personal and management competencies, including problem solving, planning and organising, procurement and tenders, information management, project management, financial process management, interpersonal relationships, resilience, ethics and accountability, and coaching and mentoring. A detailed competency framework is referenced in the full advertisement.

The duties are broad and require a hands-on approach. The post holder will implement functional planning initiatives for the section, contribute to the review of contract management policies, and administer annual tenders, deviations, formal quotations and contracts. This includes co-ordinating service provider performance, facilitating variation and price adjustment requests, and managing the extension or amendment of supply chain contracts. The officer will serve as a member of Bid Specifications, Evaluation and Committee meetings, ensuring familiarity with the content of each tender. Administering rental agreements and service level agreements, attending to human resources needs, and ensuring compliance with relevant legislation are also central responsibilities. In addition, the role involves mitigating risks associated with supply chain management processes, developing key performance indicators, providing input into financial system processes, and communicating with internal and external stakeholders. The officer is also expected to maintain a well-designed vehicle and adhere to the approved municipal Occupational Health and Safety Policy.

This externally advertised permanent position carries a total cost to council remuneration package in line with municipal benefits such as the Group Life Scheme and Pension Fund. It is an opportunity for a detail-oriented professional with strong procurement and contract administration experience to contribute meaningfully to local government service delivery in the Breede Valley area. Successful candidates will be expected to operate in accordance with the municipal regulatory framework and demonstrate the required competencies from day one.