SUPERVISORY LEVEL CLERK: HRM REGISTRY (X1 POST)

National Diploma (NQF 6) in Public Management/ Human Resource Management. Between 0 and 2 years experience in the relevant field. Knowledge on the design of the filing plan, working knowledge and understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, National Archives and Record Management Act, Protection of Personal Information Act (POPIA), and the Minimum Information Security Standard (MISS). Knowledge of registry duties, practices as well as the ability to capture data. Skills needed: Computer literacy in MS Office Package, communication skills (written and verbal), planning and organisation, report writing, ability to work independently and as part of a team; Supervisory and Leadership Skills, Records Management Expertise, Communication and Interpersonal Skills, Administrative accuracy. Valid Code B/EB drivers licence will serve as an added advantage.

Supervise the handling of incoming and outgoing correspondence. Supervise the sorting, registering and dispatching of correspondence. Supervisor the distribution of notices. Ensure the provision of efficient filing services. Maintain good labelling of files. Monitor compliance with the National Archive guidelines. Ensure placing of correspondence in the correct files. Monitor and track the movement of files. Maintain files by replacing worn out files. Supervise in the process documents for disposal. Supervise the electronic scanning of files and ensure that files are stored safely. Resolve client complaints. Ensure that there is no unauthorised access to the registry. Assist in responding to audit enquiries. Providing supervision and guidance to subordinates. Monitoring and evaluating performance of subordinates and performing other duties a delegated by managers.

Ms. M Visser Tel No: (053) 802 2261

Please note applications can be hand delivered to the HRM 3rd Floor Admin Building or E-Mailed at [email protected] All applicants must complete an application register when an application is hand delivered.

Applications must be submitted on the new prescribed application form Z83 obtainable from any Public Service Department or any Public Service Administration website. The fully completed and signed Z83 should be accompanied by a detailed/comprehensive Curriculum Vitae, indicating positions held, dates and key performance responsibilities. Only short-listed candidates will be required to submit certified copies of their qualifications and relevant documents on or before the day of the interview proceedings following communication from the Human Resource Management Recruitment and Selection Unit. Failure to submit the requested documents or information will result in your application not being considered. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer / promotion / appointment will promote representavity in line with the numerical targets as contained in our Employment Equity Plan. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, qualification verification and employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate's suitability based on the post's technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Where applicable, candidates will be subjected to a skills/knowledge test. The Department reserves the right not to make any appointment(s) to the above post. The successful candidate will be expected to sign a performance agreement. The Department of Health is an equal opportunity affirmative action employer. The request for certified documents will be limited to shortlisted candidates. The Human Resource Administration of the Department will inform shortlisted candidate for a post to submit certified documents on or before the day of the interview. Should an applicant wish to apply for more than one post, separate applications must be submitted for all posts

PSV Circular 21 of 2026, Post 21/205