STORES CLERK

This Stores Clerk vacancy, based in Graaff-Reinet, offers an opportunity to join the stores and asset management function of a South African government department. The role sits at the operational heart of the department's supply chain, ensuring that printing consumables, general stock items and assets are correctly ordered, received, recorded and accounted for. It is a position that demands accuracy, honesty and a methodical approach, as the incumbent will handle transactional documentation, interact with suppliers and maintain the records that support financial control and audit trails.

To be considered, applicants must have an appropriate level of secondary education at NQF Level 5, together with at least six months of relevant experience in a stores, stock control or clerical environment. A clean criminal record is a firm requirement, and proof of this must accompany the application. This is a standard but essential condition for a role that involves handling state property, payment documentation and sensitive records.

The duties are wide-ranging and fall into several connected areas. In terms of information processing, the Stores Clerk receives and collates transactional documents such as invoices, delivery notes and payment authorization certificates, and forwards them to the Stores Controller for further action. The role involves checking and verifying information and payment details, executing specific procedural applications for part payments, and forwarding orders for payment. The incumbent must update system records by inserting details from order copies, maintain stores registers, and follow up with the relevant sections or departments when documentation has not been approved within specified time frames. Once documentation is approved, the clerk verifies the details, updates changes on system records and schedules, and forwards everything for processing.

On the stock control side, the Stores Clerk prepares requisition orders, completes the details of requirements and forwards them for approval before communicating with pre-selected vendors or service providers to confirm delivery. When items arrive, the clerk receives them and checks quantities against the delivery documentation. The role also includes interacting with suppliers on the status of orders and, where necessary, seeking approval from the immediate superior for alternative measures to avoid stock depletion. The clerk extracts and forwards system reports on stock utilisation and movement to the Stores Controller for approval, and labels new assets with barcoded identification tags at their specific locations.

Administratively, the position requires maintaining files for committed orders and tenders, inserting documentation in chronological or alpha-numeric sequence, and attending to procedural requirements for archiving obsolete records. The Stores Clerk is also a key point of contact for queries from internal departments and suppliers, accessing and communicating relevant information related to payments and documentation details. This means the role calls for strong communication skills, sound computer literacy, and the ability to prioritise work under pressure. The advertised salary range applies, and the vacancy is sourced from a government circular, with the closing date and application instructions available in the full advertisement. Candidates should ensure their applications are complete, particularly the criminal record proof, to avoid disqualification.