SENIOR ADMINISTRATIVE OFFICER: GOVERNANCE

This position offers an opportunity for a suitably qualified professional to serve as a Senior Administrative Officer specialising in governance within the Demand and Acquisition Management Directorate, based in Pretoria, Gauteng. The role is a critical support function within the department, focusing on financial compliance, audit coordination, and administrative governance processes. As a senior officer, the incumbent will be expected to ensure that payment batches are reviewed for compliance before and after processing, maintain accurate registers of compliant and non-compliant transactions, and communicate clearly with client offices when discrepancies are identified. This work directly supports the department’s financial accountability and internal control environment.

Candidates must hold a Grade 12 Certificate as well as a National Diploma in one of the specified fields, including Public Administration, Public Management, Business Administration, Business Management, Financial Accounting, Cost Accounting, Financial Management, or Internal Auditing. In addition, a minimum of two years of experience in a finance and governance administrative environment is required. The role demands a solid working knowledge of Public Service Regulations, financial procedures, Treasury Regulations, and the Basic Accounting System (BAS). Applicants should also possess strong computer literacy, interpersonal skills, organisational and planning abilities, effective written and verbal communication, analytical thinking, problem-solving capability, financial management skills, and report writing expertise.

The duties of this position are broad and include conducting pre- and post-compliance reviews on payment batches, managing registers of compliant and non-compliant batches, and producing monthly and quarterly reports. The officer will also coordinate audit inputs by receiving, analysing, and distributing requests for information from external auditors, tracking audit queries, updating the RFI and Audit Findings registers, attending Audit Steering Committee meetings, and responding to queries from Internal Audit. Additional responsibilities include rendering general office support services, supervising and developing staff through individual performance agreements, assisting with the development and review of the operational plan, and compiling submissions, memoranda, and responses. The role also involves administering leave forms, making travel and conference bookings, providing secretariat services, and administering the procurement of goods and services. Furthermore, the incumbent will compile, manage, and maintain inputs for the Departmental Management Plan and the Procurement Plan, and serve as the budget coordinator.

This is an OSD-graded position at Level 08, and the successful candidate will be expected to work within the public service regulatory framework. The department has set an employment equity target for this vacancy, specifically favouring African Female candidates and persons with disabilities. Interested applicants should note that this post is advertised in the Public Service Vacancy Circular and requires submission through the specified channels before the closing date. This is an excellent opportunity for an experienced administrative professional looking to contribute to governance, financial compliance, and audit coordination within a national government department.