SENIOR ADMINISTRATIVE OFFICER

An undergraduate qualification in Office Management and Technology, Business Management, Administration Management or a related field at NQF Level 6 as recognised by SAQA. • A minimum of 2 years’ experience as an Administrative Officer/ Chief Administration Clerk is required. • Experience in the administration of office budgets is required. • Knowledge of National Treasury Regulations. • Extensive knowledge of various filing systems. • Knowledge of the Public Finance Management Act (PFMA). • Knowledge and Understanding of departmental Legislations and Prescripts. • Knowledge of the Public Service Regulatory Framework. • Knowledge of Supply Chain Management processes and procedures. • Knowledge of the Human Resource Regulatory Framework. • A valid drivers’ license. • Willingness to travel and work extended hours. Required skills and competencies: • Problem Solving. • Planning and organizing. • Planning and organizing. • Financial Administration. • Analytical thinking. • Verbal and Written Communication. • Interpersonal. • Customer Focus. • Attention to Detail. • Clerical and Administration. • Multi-Tasking. • Results and Achievement focus. • Teamwork. • Time Management. • Computer literacy. • Patriotic, Honesty, Integrity and Accountability.

The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide administrative support in the unit. • Perform general administrative activities in support of the unit (travel, venues and accommodation arrangement). • Ensure the administration of office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the unit). • Ensure the maintenance of filling system for the unit. • Compile financial and administration reports and documents. • Ensure compilation of budget and cash flow projections. • Convene and attend meetings and act as secretary during meetings. • Ensure accurate Completion of subsistence claims. • Keep track of all incoming work and ensure that all deadlines are met. • Liaise with all stakeholders relevant to the unit. • Ensure the flow of information and documents in the unit. • Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the unit are processed. • Provide office administration services in the functional unit. • Ensure innovation and service delivery within the Unit. • Ensure the implementation of effective risk and compliance management practices. • Ensure effective and efficient management of human, physical and financial resources within the Unit. • Coach and guide staff on best practices and compliance with regulatory requirements.

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