SENIOR ADMINISTRATION CLERK: MUNICIPAL SERVICES – UTILITIES DIVISION (X3 POSTS)

This position is a clerical and administrative role within the Free State Department of Education, specifically based in Bloemfontein and focused on the financial management of municipal services. The successful candidate will be responsible for the complete administration of accounts related to essential service providers, including Eskom, Water Boards, other Municipalities, and Land Lords. The core purpose of this role is to ensure that all service accounts are accurately monitored, reconciled, and paid in a timely manner to prevent service interruptions and maintain sound financial control.

The primary duties involve a significant amount of financial administration. The incumbent will be expected to handle all service accounts, which includes advising and reporting to management on the status of these accounts and monitoring expenditure against budgets. A key daily task is checking payment documents against an internally developed spreadsheet to ensure accuracy before processing. The role requires proactive liaison with suppliers to request outstanding invoices at least ten working days before their due dates, ensuring that all payments are made promptly. A critical responsibility is the monthly reconciliation of municipal accounts, ensuring that all charges are correct and accounted for. The clerk will also prepare and capture approved payment batches on the financial systems, BAS and LOGIS, and manage accruals and payables for the disclosure of financial statements. Furthermore, the position involves ensuring that budgets are allocated to the correct line items, as well as requesting budget allocations for the following financial year and for adjustment budgets.

To be considered for this role, applicants must possess an NQF Level 4 qualification, which is equivalent to a Grade 12 certificate. Practical experience and knowledge of the BAS and LOGIS financial systems are essential, as is computer literacy in Microsoft Word, Excel, and PowerPoint. A valid driver’s license is also a mandatory requirement for this post. The role is graded at Level 05 and is part of the department's broader administrative structure.

This is a full-time position with a closing date in November 2026. The department has a strong intention to promote representativity, and preference will be given to candidates from designated groups, particularly people with disabilities, women, and the youth. Applicants should note that they are not required to submit copies of qualifications with their initial application, but shortlisted candidates will need to provide certified documents. All shortlisted candidates will be subjected to personnel suitability checks, including verification of criminal records, citizenship, financial records, and qualifications, and may be required to consent to access to their social media accounts. It is also important to note that new appointments in the public service must be part of the Government Employee Medical Scheme (GEMS) to qualify for a government medical subsidy. Only shortlisted candidates will be contacted, and if no notification is received within four months of the closing date, applicants should consider their application unsuccessful.