Regional Administrator (Western Cape)

FORMAL QUALIFICATIONS • Matric and Certificate in Office Management/Administration or equivalent qualification (NQF Level 5) • 3 years’ experience as a secretary/administrator or similar role • General knowledge of SABC rules and regulations, (SCM essential). • Excellent Knowledge of the OHS Act Essential • Excellent Knowledge of the SAP System • Good Computer Skills; (MS Package) • Excellent Oral and Communication skills • Customer/client Services skills • Good Interpersonal skills • Telephone etiquette • Compiling monthly report • Ability to promptly follow instructions

DEVELOPMENT AND IMPLEMENTATION OF STRATEGY • Provide support and accurately capture discussions around the development and implementation of strategy and or campaigns. • Prepare participants for strategic engagements – create templates, guidelines and briefs BUSINESS OPERATIONAL EFFICIENCY • Attend to outstanding actions resulting from meetings arranged/and or attended. • Co-ordinate the timeous receipt of minutes, meeting agendas and any document packs for meetings. • Provide support to the office of the ROM and Logistics Manager • Co-ordinate meetings with internal/external stakeholders • Facilitate travel bookings, process S&T and KM claims • Timeous and accurate preparation and management of documentation. • Draft minutes, memos and monthly reports • Processing information on the system for approval • Assist in arranging and coordinating special events, functions, conferences and workshops • Create and process Purchase Requisitions (PRs), Service Entry Sheets (SESs) and related procurement documentation. • Process Municipality accounts before Procurement cut-off dates to ensure timely payments. • Facilitate payment processing for service providers and contractors through SAP. • Facilitate monthly processing of invoices of office rental space, including electricity billing, and complete the process from start to end. • Administer freelance and independent contractor contracts and claims. • Maintain and monitor departmental contracts, Service Level Agreements (SLAs), contract register and assist the Logistics Manager with the renewal process of contracts at least 12 months before expiry. • Monitor contract performance and ensure compliance with Supply Chain Management policies and procedures. • Arrange quarterly meetings with suppliers and service providers and take minutes to be used as evidence for the supplier performance evaluation process. • Maintain accurate filing systems, records management processes and departmental databases. • Act as the communication link between management, staff, service providers and contractors to ensure effective information flow. • Compile and maintain monthly, quarterly and ad hoc operational reports. GOVERNANCE, RISK AND COMPLIANCE • Adhere to SABC policies and procedures. • Assist in the development of and ensure implementation of Standard Operating Procedures (SOP). • Respond to risk imperatives to protect organizational integrity, create value, prevent financial loss and ensure compliance with applicable policies and legislations. • Compliance with OHS requirements. • Ensure compliance with Supply Chain Management requirements and applicable legislation. • Maintain accurate records and documentation for audit and compliance purposes. • Monitor contract administration processes and ensure supporting documentation is complete and correct. STAKEHOLDER MANAGEMENT • Work in conjunction with all internal/external stakeholders • Communicate with internal and external stakeholders and attend to queries/complaints • Determine and service clients’ needs • Liaise with service providers and contractors regarding operational and service delivery requirements. • Coordinate communication between management, staff and service providers. • Escalate and assist in resolving service delivery and operational issues where required. LEADERSHIP AND PEOPLE Contract on SABC’s Performance Management system in accordance with the organizational policy and procedures. • Be a team leader and be able to give leadership when required • Coach and mentor colleagues where and when necessary • Take part in employee relations campaigns to ensure conducive and productive working environment

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