Records Administrator

The Department of Employment and Labour, through its Provincial Operations unit in Limpopo, is offering a vacancy for a Records Administrator within the Sub-directorate: Human Resources Management, based at the Provincial Office in Polokwane. This role is essential to ensuring that the department’s records and filing systems are managed in strict compliance with the National Archives Act and other applicable records management prescripts. The incumbent will operate within a structured environment where accuracy, confidentiality and adherence to departmental policies are paramount. The position is graded according to the department’s standard salary scales, and the successful candidate will be expected to contribute to the efficient running of the HR section by maintaining orderly records and supporting administrative processes.

To be considered for this role, applicants must possess at least a Grade 12 Senior Certificate or an equivalent qualification. A solid working knowledge of the National Archives Act, Batho Pele Principles, records management practices, and departmental policies and procedures is required. In addition, candidates should demonstrate strong communication and listening skills, computer literacy, and the ability to plan and organise their work effectively. These competencies are vital for handling documentation, liaising with internal stakeholders, and ensuring that records are accurately captured and retrieved when needed.

The core duties of the Records Administrator include maintaining the filing system in line with the directives of the archives and records management prescripts. This involves systematically organising files, ensuring that records are correctly classified and stored, and retrieving documents as requested. The role also requires sorting and preparing documents for the disposal process, ensuring that all actions are taken in accordance with the relevant prescripts and that no records are destroyed without proper authorisation. Furthermore, the incumbent will be expected to perform general administrative duties within the section as and when the need arises, which may include typing, photocopying, capturing data, and providing support to other team members. This flexibility is important, as the section’s workload may vary and the ability to adapt to changing priorities is essential.

The position is based at the Provincial Office in Limpopo, and the successful candidate will report to the Chief Director: Provincial Operations or a delegated official. The department offers a stable work environment and the opportunity to contribute to public service delivery. Applicants are reminded to take note of the reference number and closing date as indicated in the official circular, and to submit their applications through the specified channels, whether by post, hand delivery, or email, to the attention of the contact person listed. This is a great opportunity for individuals who are detail-oriented, organised, and committed to upholding the principles of good records management in the public sector.