RECEPTIONIST: OFFICE OF THE REGIONAL MANAGER (REF NO: DHET 58/09/2026)

An appropriate national senior certificate/grade 12 certificate (Vocational) (NCV) Level 4 certificate. An appropriate bachelor’s degree/national diploma (NQF Level 6) in Administration/Management or related qualification will serve as an added advantage. A minimum of one (1) to two (2) years’ working experience in rendering receptionist, administrative and secretarial support services will be an added advantage. The ideal candidate should be proficient in MS Office, typing, and written and verbal communication skills. Organisational and prioritisation skills. Customer care and Client orientation skills. Telephone etiquette and document management are some of the skills required for this job. Ability to work in a team and independently. DUTIES: Render reception services to the Office of the Regional Manager. Receive and direct telephonic and electronic calls and messages. Liaise with clients, managers and related stakeholders as directed. Receive and engage visitors. Keep a logbook of each day’s visitors. Ensure a clean reception area. Exercise control of access to the Office of the Regional Manager. Arrange and provide refreshments for visitors /clients as directed. Provide general administrative support services to the office of the Regional Manager. Receive and administer the flow of information and documents in the Office. Prepare and distribute documents as directed. Assist with enquiries related to the Office. Administer the procurement process of office equipment and stationery. File/store trace and electronically and manually retrieve documents and files. Assist with processing of claims for travel and accommodation. Assist with administration of leave for staff in the office of the Regional Manager. Provide general secretarial services to the office of the Regional Manager. Assist with the arrangement of meetings. Organise logistics for the meeting. Assist with the preparation of documentation for the meetings. Execute all claims for travel, accommodation, and rental cars. Assist with an effective flow of information and documents: Direct received a submission to relevant managers within the office of the Minister. Ensure the safekeeping of documentation. Responds to enquiries received from internal and external stakeholders as directed. Draft documents as required. Must have successfully completed Grade 10/ Standard 8/ (ABET Level 4). A minimum of one to two years’ relevant experience will be an added advantage. Knowledge of Occupational Health and Safety Act. Basic knowledge of cleaning. Knowledge to prepare materials and tools for assessment tasks. Communication, reading and writing skills. Technical background knowledge of trade. Skills to use cleaning material. good knowledge of performing minor maintenance and repairs on assessment aids and machinery. Ability to clean the workshop and equipment. Knowledge of cleaning materials and tools and well-kept store. Basic health and safety. Ability to choose the correct assessment material and tools for the trade. Ability to identity stock required. Ability to read and write. To prepare material and tools for assessment tasks, communication, reading and writing skills. Technical background of the trade. To use cleaning materials. Good knowledge to perform minor maintenance and repairs on assessment aids and machinery. DUTIES: Provide candidates with necessary tools, material and / or other services where needed. Properly prepare material and tools for assessment tasks a day before assessment. Safeguard workshop/ assessment area, machines, tools and consumable material. Maintain cleanliness and general good housekeeping within the workshop / assessment area. Perform minor maintenance and repairs on assessment aids and machinery. Carry out safety activities in the workshop/assessment area and transport allocated assets etc. from asset management to the workshop when required as well as transporting redundant assets etc. from workshop to asset management when required. N.B. All shortlisted candidates will be 23 required to complete a relevant competency exercise. ENQUIRIES: Mr R Kgare/Ms XE Rikhotso/Ms P Morota Tel No: (012) 312 5165/5513/6389 An appropriate national senior certificate /grade 12 and or NCV certificate (level 4) or a related qualification. Be in possession of PSIRA Certificate Grade C and valid driver's license. Knowledge of MISS and MPSS. Report writing, communication and Administration skills. DUTIES: Perform access control functions, which will include control of visitors and confirm the appointments with the host, ensuring that the visitors register is correctly completed and issue the visitor’s tags/cards. Ensuring that unauthorized people and dangerous objects do not enter the premises. Report and record the incidents inside the occurrence book. Ensure that Departmental assets do not leave the premises unauthorized. Undertake premises/building patrols to identify water leaks, any signs of break-ins, check unlocked doors, check fire equipment and be able to apply emergency procedures during emergencies situations. Report and record all security breaches. Be able to complete all security registers.

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