PERSONAL ASSISTANT

Grade 12 plus an NQF 6 qualification in Office Administration / Public Management / Management Assistant or equivalent as recognized by SAQA. A Bachelor’s degree will be an added advantage. Minimum of one (1) to two (2) years’ experience providing support to SMS/Executive Management. Experience in diary management, travel coordination, and secretarial services. Exposure to basic financial administration and procurement processes. Valid driver’s license (with exception of persons with disability). Skills And Knowledge: Basic knowledge of PFMA, Treasury Regulations, and DPSA prescripts. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication skills (verbal and written). High-level organisational and time management skills. Ability to handle confidential information with discretion. Professionalism, courtesy, and strong interpersonal skills.

Manage the CFO’s diary, schedule appointments, and coordinate engagements. Handle correspondence, prepare briefing notes, and draft official documents. Ensure effective flow of information and documents to and from the CFO’s office. Organise meetings, prepare agendas, take minutes, and follow up on decisions. Coordinate travel arrangements, logistics, and event planning for the CFO. Maintain safekeeping of all documentation in line with legislation and policies. Collect, collate, and coordinate documents related to the CFO’s unit budget. Assist the CFO’s unit in determining funding requirements for MTEF submissions. Keep records of expenditure commitments, monitor expenditure, and alert the CFO of possible over/under spending. Check and correlate BAS/financial system reports to ensure expenditure is correctly allocated. Draft memos for shifting of funds (movement of funds between budget items) for CFO’s review. Compare MTEF allocations with requested budgets and inform the CFO of variances. Handle procurement of standard items (stationery, refreshments, etc.) for the CFO’s office. Obtain necessary signatures on procurement advices and salary reports. Coordinate logistical arrangements for CFO’s meetings, workshops, and official events. Collect, analyse, and compile information requested by the CFO. Prepare briefing notes and meeting packs for CFO engagements. Record minutes/decisions of CFO meetings and follow up on progress.

Ms. WA Klaassen Tel No: (015) 293 8691

Quoting the relevant references `applications should be forwarded to the relevant District: Capricorn North The District Director: Capricorn North Education District, Private Bag X9711, Polokwane, 0700. Cnr Blaauwberg & Yster Street Ladanna, Polokwane. Capricorn South The District Director: Capricorn South Education District Private, Bag X 03cChueniespoort, 0745. Old Parliament Complex, Lebowakgomo. The District Director Sekhukhune South Education District Private Bag X70, Lebowakgomo, 0737. Old Parliament Complex, Lebowakgomo. Mogalakwena Education District: The District Director Private Bag X 601 Mahwelereng 0626 805 Rufus Seakamela Street Mahwelereng, 0626. Mopani East Education District Private Bag X 578 Giyani 0826 Old Parliament Building. Giyani. Mopani West The District Director: Mopani West Education District, Private Bag X4032, Tzaneen, 0850. 27 Peace Street, Prosperitas Building, Tzaneen, 0850. Sekhukhune East The Acting District Director: Sekhukhune East Education District, Private Bag X9041, Burgersfort, 1150. 83 Aloe Street, Stand No 2314, Ext 4 Aloeridge West, Burgersfort, 1150. Sekhukhune South Education District: The District Director, Private Bag X70, Lebowakgomo, 0737. Old Parliament Complex, Lebowakgomo Vhembe East The Acting District Director: Vhembe East Education District, Private Bag X2250, Sibasa, 0970. Makwarela, Old Parliament Building. Vhembe West The District Director: Vhembe West Education District, Private Bag X2250, Sibasa, 0970. Block D, Old Parliament Building, Thohoyandou. Waterberg The Acting District Director: Waterberg Education District, Private Bag X1040, Modimolle, 051084. Limpopo Street, NTK Building, Modimolle 0510. Head Office The Head of Department, Limpopo Department of Education, Private Bag X9489, Polokwane, 0700 or handed in at 113 Biccard Street, Polokwane at Records Management Directorate – Office No. H03 (Registry) Applications submitted via e-Recruitment system through the link a https://erecruitment.limpopo.gov.za

Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e. effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, Only Z83 and CV submitted on application, all other documents/proofs are submitted by shortlisted candidates) If an applicant wishes to withdraw an application, it must be done in writing. Under no circumstances will Photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. The contents of the advertised post will also be posted on the following websites www.limpopo.gov.za/ www.edu.gov.za / www.dpsa.gov.za. The Department reserves the right not to make any appointment to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity

PSV Circular 31 of 2026, Post 31/235