IT Project Manager

At least an NQF level 7 qualification in a relevant field.At least three years' formal or demonstrated experience in change management practices (e.g. Prosci, ADKAR, or equivalent frameworks).Strong written and verbal communication abilities, with active listening skills.Highly organised with a focus on planning and execution.Proven ability to collaborate at all levels of an organisation.Excellent problem-solving and root-cause analysis capabilities.The ability to work in a team-oriented, collaborative environment.Adaptability to work with both agile and traditional project management methodologies.High attention to detail, with a strong focus on stakeholder value and sustainable outcomes.--------------------------------------------------------------------------------------------------------- RecommendationExperience and familiarity with academic calendars, institutional reporting cycles, and South African regulatory frameworks (e.g., POPIA, HEQSF).Experience with working in higher education or public-sector IT environments.Familiarity with project management tools (JIRA, SmartSheets, MS Project, or similar).¿Formal project management certification (e.g. ITIL, PRINCE2, Agile/Scrum).---------------------------------------------------------------------------------------------------------

Project Planning and Governance:Defining the scope, objectives, and deliverables of the project, or executing predefined elements in existing projects.Creating a comprehensive project plan, including schedules, tasks, and resource allocation.Developing and managing the project budget, depending on the project type.Managing project scope and ensuring that all changes are documented and approved.Preventing scope creep where possible and documenting changes and associated costs.Maintaining comprehensive project documentation, including plans, charters, governance logs, milestone tracking, schedules, reports, and change logs (including JIRA).Ensuring that project documentation is well organised and accessible to team members and stakeholders.Execution, Resource and Team Management:Assembling the project team and defining roles and responsibilities.Fostering a collaborative and productive working environment across stakeholders.Motivating and guiding team members to meet project goals and deadlines.Allocating and managing project resources, including personnel, equipment, and software.Ensuring that team members have the necessary tools and support to complete their tasks.Identifying and acquiring necessary materials, services, and equipment.Managing vendor relationships and contracts where applicable.Stakeholder Engagement and Communication:Acting as the primary point of contact for project stakeholders, unless defined otherwise.Building and maintaining strong relationships with project stakeholders.Addressing stakeholder needs, concerns, and expectations throughout the project.Ensuring effective communication within the team and with stakeholders.Keeping stakeholders informed about project progress, issues, and changes.Preparing and delivering regular status reports and presentations.Monitoring, Control and Quality Management:Monitoring project timelines and deadlines.Adjusting schedules and priorities as necessary to keep the project on track.Employing project management tools and techniques to manage time effectively.Monitoring and controlling project costs to ensure adherence to budget, where applicable.Tracking expenditures and discussing budget adjustments with the project owner as needed.Identifying potential risks and issues that could affect project success.Developing and implementing risk mitigation strategies.Monitoring and addressing issues as they arise to keep the project on track.Establishing quality standards and processes to ensure deliverables meet specifications.Conducting quality assessments and audits to maintain high standards.Ensuring that all project components are integrated smoothly and function as intended.Coordinating dependencies across different project areas.Evaluation, Improvement and Closure:Reviewing and analysing project performance to identify areas for improvement.Implementing lessons learned and best practices in future projects.Evaluating project outcomes against initial objectives and deliverables.Preparing a project closure report.Facilitating the transition of project outcomes to the operational phase.---------------------------------------------------------------------------------------------------------

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