HUMAN RESOURCES CLERK

The Human Resources Clerk position within the National Prosecuting Authority (NPA), based at the Directorate of Public Prosecutions in Pietermaritzburg, offers an opportunity to support the full spectrum of human resource management and development functions in a regional legal environment. This role is central to the smooth operation of the HR unit, providing administrative and advisory support to staff and management alike. The successful candidate will work within a structured public service framework, ensuring that HR processes are delivered efficiently, accurately, and in line with relevant regulations and procedures. The position is ideal for an organised, detail-oriented individual who thrives in a busy administrative setting and is committed to upholding the values of professionalism, accountability, and credibility.

To be considered for this role, applicants must hold a Grade 12 certificate or an equivalent qualification. Beyond the formal qualification, the NPA is looking for someone who can demonstrate sound independent judgement, professional conduct, and a strong sense of accountability. Good interpersonal relations are essential, as the role involves regular contact with employees, managers, and external stakeholders. Solid administrative skills, planning and organising abilities, and general computer literacy in MS Word, Excel, PowerPoint, and Outlook are required. The ability to work both independently and as part of a team is also important, along with strong communication and people skills. These competencies are necessary to manage the varied demands of HR administration in a high-pressure public sector environment.

The duties of the Human Resources Clerk are broad and include providing high-level HRM&D administration to the region. This involves facilitating the recruitment process, from advertising and shortlisting to assisting with interviews and appointment procedures. The clerk will also process applications for service benefits and exits, ensuring that employees receive their entitlements and that departures are handled smoothly. PERSAL administration is a key responsibility, requiring accurate capturing and maintenance of personnel and salary data on the system. The role also entails compiling and submitting monthly statistics on HR-related functions, which supports regional reporting and decision-making. In addition, the clerk will provide HR advice to staff, liaise with customers and stakeholders on all HR matters, and assist with training and development programmes. Supporting the performance assessment process is another important duty, helping to ensure that performance reviews are conducted timeously and in line with policy.

Applicants should note that this is a public service position subject to the NPA’s recruitment and security processes. Shortlisted candidates will be required to submit certified copies of qualifications and other documents before the interview, and foreign qualifications must be accompanied by a SAQA evaluation report. Successful candidates will undergo a security clearance at least at confidential level, and fingerprints will be taken on the day of the interview. The NPA may also access the social media accounts of shortlisted applicants as part of verification. A valid driver’s licence may be required where applicable. All shortlisted candidates, including for this post, will undertake pre-entry assessments comprising a practical exercise and an integrity assessment. The NPA does not pay resettlement costs, and applicants are reminded that applications must be submitted on the new Z83 form with a comprehensive CV. The NPA reserves the right not to fill the position, and candidates who do not receive feedback within six months of the closing date should consider their application unsuccessful.