Finance Officer

Organization: Wits Libraries

The main purpose of this position/job is: 

Assist the Senior Finance Officer in all aspects of the day-to-day running of the Library Finance Office.

Reconcile accounts, procurement, payments and debt management.

Maintain assets at Library Faculties and Division.

Examine all source documentation to ensure compliance with all relevant approved financial policies and procedures and to exercise proper financial control, thereby ensuring that only properly approved, valid WITS transactions are processed and paid for.

The incumbent will be responsible for assisting the Senior Finance Officer in all aspects of the day-to-day running of the Library Finance Office.

Key responsibilities include the following:

? Examine all source documentation to ensure compliance with all relevant approved financial policies and procedures and to exercise proper financial control, thereby ensuring that only properly approved, valid WITS transactions are processed and paid for.

? Process Library financial transactions.

? Maintain complete and accurate general ledger.

? Prepare monthly reconciliation of accounts.

? Analyse monthly integration reconciliation reports and report any anomalies identified.

? Reconciliation and follow-up of all advances by ensuring that appropriate documentation has been received to allocate expenses originating from the advances.

? Procurement of Library goods and/or services.

? Capture requisitions on Financial Management System (Oracle).

? Purchase stationery on a regular basis to meet the requirements of the libraries.

? Process requisitions for the payment of Information Resources invoices after successful integration from the Library Management System (Sierra) to the Financial Management System (Oracle)

? Process payments of Library suppliers.

? Administer Library debt by maintaining the reconciliation of all debtor accounts.  

? Liaise with relevant stakeholders for clearing of library student debt accounts.

? Manage Library stationary by taking stock of the stationery in the storeroom and replenishing accordingly to ensure minimum stock is available.

? Responsible for the Asset Management of Libraries.

Qualifications:

? National Diploma in Finance or similar Accounting qualification

? 3 years? work-related experience

Required Skills: 

? Commitment to providing service excellence

? Computer literate with excellent communication, interpersonal and people management skills

? Financial acumen

? Accounting and analytical skills

? Attention to detail and accuracy

? Highly skilled in bank, GL and balance sheet reconciliations

? Must be a team player, work independently and innovative

Competencies (Knowledge, skills and behavior)

? Processing and System knowledge

? Intermediate Excel (A practical assessment will be conducted as part of the evaluation)

? The person in this post reports to the Senior Finance Officer