Faculty Administrator

Bachelor's Degree (NQF Level 7 or equivalent).Five years' relevant work experience in a higher education institution.Proven ability to work with high attention to detail and maintain confidentiality.Proven organisational, planning, prioritising and administrative skills.Proven ability to function effectively under pressure and to keep to strict deadlines.Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.The ability to manage problem and conflict situations in a diplomatic manner.Excellent interpersonal relationships with students, colleagues and other stakeholders.Proven computer literacy, which includes a good knowledge of the Microsoft Office package.Proven record of student-centered service delivery.The ability to work as part of a team.Willingness to work irregular hours at times.----------------------------------------------------------------------------------------------------------------------- RecommendationA postgraduate qualification.Five years' relevant work experience in a higher education institution and supervisory experience.In addition to English, communication skills in an official South African indigenous language.-----------------------------------------------------------------------------------------------------------------------

Functioning as the liaison between the Centre for Academic Administration (Stellenbosch Campus) and the relevant faculty.Responsible for the operationalisation of the enrolment functions for the relevant faculty.Responsible for staff supervision and leave administration.Providing support to the Assistant Registrar regarding operational and strategic matters to enable the Centre to function optimally.Managing student administration for the applicable faculty with regard to the entire enrolment cycle of undergraduate and postgraduate students.Providing support to the Assistant Registrar and the Deputy Registrar to manage the quality assurance processes of the operational aspects of programme administration.Responsible for managing the examination process of theses of master's and doctoral programmes.Providing training and support to academic and PASS staff (professional, administrative, and support services) regarding programme administration processes and functions.Managing the integrity of programme administration processes in collaboration with faculty management, academics and PASS staff.Managing the review and updating of student records in order to support the management of the integrity of academic records of the relevant faculty.Responsible for coordinating relevant faculty committee and the compilation and communication of the related reports and documents.Responsible for the quality assurance of the reports and committee documents.Acting as secretary of ad hoc committees, the faculty committee and faculty board, and is responsible for all related tasks emanating from these committees.Coordinating and handling student programme inquiries and providing guidance to students, academic staff and external stakeholders.Responsible for the management and execution of follow-up actions with regard to outstanding programme information and documents in collaboration with the relevant academic environment.Providing advice to students and staff regarding SU's policies and the programme-related rules, regulations and guidelines, and ensuring that programmes' administration processes comply with the above.Responsible for writing reports relating to the above portfolio, which include statistical summaries on, among other things, admission, registration and qualification trends.Performing ad hoc tasks as operationally required.-----------------------------------------------------------------------------------------------------------------------

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