| Government Entity | University of the Witwatersrand, Johannesburg |
|---|---|
| Location | Gauteng, Johannesburg |
| Reference Number | 105891 |
| Closing Date | September 15, 2026 |
| Source and Application | wits.ac.za |
Organization: Wits Libraries
Purpose:
The incumbent will provide an Executive Secretarial function to the University Librarian (UL) which includes, but is not limited to, all high level administrative functions, as well as assisting with financial administration
Key responsibilities include the following:
? Provide office management function to the UL and ensure an efficient day-to-day operational running of the Office of the UL. Support the UL by providing an administrative function and secretarial services
? Manage all aspects of the UL travel, including local and overseas trips (itineraries, liaising with travel agencies, liaising with persons and institutions which will accommodate the UL abroad, including potential donors, tertiary and other institutions).
? Schedule and maintain the UL?s diary. Acknowledge invitations and send apologies on behalf where necessary. Prepare a daily schedule of appointments and ensure that provision of all documents that are relevant to appointments. Send meeting reminders, distribute documentation, and arrange venues, catering and parking, and liaises with the Functions and Events where necessary.
? Attend to telephone calls and visitors by answering or redirecting inquiries and taking messages. Provide a welcoming and efficient front of house service in this regard
? Processing expense claims, reconciliation of advance and credit card expenses as well as monitoring of office expenditure on monthly basis
? Maintaining filing system in line with Registry and Archives policy
? Take minutes of meetings on request. Ensure that the minutes are approved by the meeting chair and distributed to the relevant parties within the agreed time period.
? Assist Associate Directors when Administrative Assistant is not available.
Requirements:
? At least 5 years minimum experience in office management, administration or related field
? Matric and Secretarial diploma
? Executive support function; customer focus, discretion and high levels of confidentiality are inherent job requirements
? Excellent office management and administration skills
? Good knowledge of University policies and procedures, committees procedures and policies, government structures and their requirements
? Financial administration skills
? Good computer skills with Microsoft Office suite
? Excellent communication skills
Competencies (Knowledge, Skills and Behaviors)
? Proficient in Microsoft Office
? Business communication software
? Communication skills
? Interpersonal skills
? Efficient typing skills
? Attention to detail
? Ability to multitask
Source / Circular Reference
wits.ac.za