DIVISION: ADMINISTRATION SERVICES

ERRATUM DIRECTORATE: ORGANISATIONAL DEVELOPMENT AND CORPORATE SERVICES DIVISION: ADMINISTRATION SERVICES POSITION: SENIOR ADMINISTRATIVE OFFICER – COMMITTEES (SASOLBURG) Kindly take note that the position of Senior Admin Officer Committees was advertised with incorrect main duties. The correct Main Duties are as follows: Preparation of Agenda and Minutes of Council and Portfolio Committee Meetings: • Typing and compiling of minutes and agendas of Council, Mayoral Committee and Portfolio Committee meetings. • Attending meetings and taking minutes. • Ensuring distribution of the abovementioned. • Ensuring that official minutes are regularly sent to printers for binding and seeing to the safekeeping thereof. • Ensure high quality written communications which may include letters, memoranda, e-mails, reports and other correspondence. Supervise the Committee Section to render an efficient and coordinated Secretariat Services: • Communicate with internal departments and / or external service providers in respect of the meeting requirements and / or stationery and equipment needed for specific sessions. • Compiles and distribute the notices for meetings and make follow up on implementation of resolutions agreed upon. Oversee and prepare for meetings: • With reference to Council’s schedule of meetings, arrange and confirm venues with due consideration given to the number of delegates attending and facilities required. • Allocate secretarial resources in accordance with the status and complexity of meetings and submit completed schedules for approval and execution. 1 Erratum: Internal / External Critical Vacancies (Citypress) • Communicate with office bearers to establish items for inclusion on the agenda and the submission of general reports and proposals supporting the agenda items. • Allocate secretarial resources in accordance with the status and complexity of meetings and submit completed schedules for approval and execution. Task Management: • Plans ahead to ensure that required equipment and / or materials are in appropriate locations so that work can be done effectively. • Communicate with office bearers to establish items for inclusion on the agenda and the submission of general reports and proposals supporting the agenda items. Monitoring of Council Resolutions: • Compiles and distributes the notices and make follow up on implementation of resolutions agreed upon. We apologise for any inconvenience caused. 1 Erratum: Internal / External Critical Vacancies (Citypress)