DEPUTYDIRECTOR–ADMINISTRATIONSUPPORTANDCORDINATION

The post of Deputy Director: Administration Support and Coordination is a senior administrative management position situated within the MEC Support directorate at the provincial office in Mahikeng. The incumbent is responsible for ensuring that the office of the executive authority operates smoothly and efficiently, providing the strategic administrative backbone that enables the executive to carry out its portfolio responsibilities. This is a Level 11 post, meaning it carries an all-inclusive public service remuneration package, and it requires a combination of formal qualifications, proven management experience and sound knowledge of government operations.

To be considered, applicants must hold a Grade 12 certificate together with an Advanced Diploma or Bachelor’s degree at NQF Level 7 in Public Administration or Public Management, recognised by SAQA. A minimum of three to five years of relevant experience is required, with at least three of those years at junior management level. A valid driver’s licence is essential, and experience gained in an Executive Authority’s office environment will be an added advantage. The successful candidate must demonstrate broad knowledge of the functional areas covered by the executive authority’s portfolio, a working understanding of South Africa’s political and parliamentary processes, and sound knowledge of the Public Service Regulations. Proven management competence is essential, alongside computer literacy in MS Word, Excel and PowerPoint, strong written and verbal communication skills, problem-solving and analytical abilities, interpersonal and presentation skills, report writing, conflict resolution, and good planning and organising skills. The ability to work under pressure is also critical, as are honesty and integrity.

The core duties of the role centre on managing all administrative and coordination activities within the executive authority’s office. This includes developing, implementing and maintaining systems, registers and databases that monitor and manage the flow of documents to, from and within the office; coordinating the procurement and maintenance of equipment; and administering the office budget. The Deputy Director will also manage the registry, ensure that documents are classified in accordance with MIS prescripts and handled according to their classification, and maintain effective liaison with senior managers across the institutions that fall within the executive authority’s portfolio. Coordinating the activities of the office and rendering executive council support service to the executive authority are further key responsibilities, together with sound financial management and the management of human and other resources.

In line with the social development environment in which the office operates, the broader responsibilities associated with the post include contributing to the development and management of youth development and empowerment strategies and programmes, monitoring the implementation of special programmes for youth, providing project management support to youth organisations, facilitating the transformation of residential care services, and managing the youth development budget along with associated human and other resources. A deep understanding of corporate services management in the public service, as well as competency in strategic capability and leadership, programme and project management, change management, client orientation and customer focus, people management and empowerment, knowledge management, networking, presentation and computer skills, is therefore required. Excellent in-depth knowledge and insight into all applicable policy frameworks governing the public sector is also expected. Prospective applicants may direct enquiries to the contact person named in the advertisement.