Deputy Director: IFMS Operations

A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) in Accounting or Financial Management; A Bachelor’s degree (equivalent to NQF level 7) in any of the above disciplines is an added advantage; A minimum 4 years’ experience of which 2 years should be on an Assistant Director level or equivalent obtained financial systems; Strong knowledge of transversal financial systems (such as BAS, LOGIS or PERSAL), analytical skills, and leadership capabilities; Knowledge of Public sector MTEF Process; Knowledge of Budgeting preparation and analysis; and Knowledge of Microsoft Office especially for Excel.

Budget Management, Monitoring and Control: Prepare and monitor operational and capital budgets, with chief directorate management; Compile, coordinate and support the management of the original and adjustment budgets, and provide MTEF input and consolidate inputs for compilation of Estimates of National Expenditure (ENE); Assist in maintaining projected estimates, schedules, and baselines; Liaise with service providers, internal stakeholders and relevant government departments on budget, financial administration and related operational matters; Review monthly reports and investigate fluctuations; Coordinate and consolidate inputs for monthly, quarterly and annual budget performance reports; and Provide budget advisory support to management and ensure alignment between operational plans, procurement plans and available funds. Expenditure Control and Payments: Manage expenditure control, maintain financial records and supporting schedules, and prepare monthly cash flow and reconciliation reports; Review, verify, amend and consolidate expenditure-related payment submissions, including consultant rate cards, service provider invoices, software license fees, other payment requests and supporting documents; Manage cash flow and provide early warning reports on variances from planned expenditure; Maintain expenditure schedules and payment tracking records; Monitor cash flow and spending against approved allocations; Prepare monthly reconciliation, cash flow and expenditure reports; Process journals and address expenditure variances; Ensure compliance with financial prescripts and procedures; and Provide advice and guidance on expenditure control and payment procedures. Asset Management and Administration: Quarterly updating of Asset Management Register of the Unit and recommend goods for disposal; Ensure compliance to the PFMA and Treasury Regulations; Reconcile asset register with Finance and/or National Treasury assets department; Coordinate the verification, movement and safeguarding of assets assigned to the unit; and Monitor asset losses, transfers and disposals and ensure supporting documentation is complete and submitted timeously. Financial Management and Reporting: Manage and coordinate financial administration activities in support of the Chief Directorate’s operational and strategic priorities; Analyse expenditure, commitments and available funds to support accurate financial planning and decision-making; Coordinate the preparation and submission of monthly, quarterly and annual financial reports for management consideration; Review reconciliations, supporting schedules and financial records to ensure completeness, accuracy and audit readiness; Monitor compliance with the PFMA, Treasury Regulations, departmental policies and applicable financial prescripts; Identify financial risks, control weaknesses and reporting discrepancies and recommend corrective measures; and Provide financial advice, guidance and support to managers, internal stakeholders and relevant governance structures. Resource Administration and Facility Management: General office administration management which includes fleet management, messenger services, office assistance, refreshments co-ordination, stationery requests and other procurement requests (VAS 2’s); Management of performance and development; Undertake general people management of subordinates which includes management of performance agreements, reviews, evaluations and other administrative functions of the sub-directorate; Establish, implement and maintain efficient and effective communication arrangements; Compile and submit all required administrative reports; Quality control of work delivered by employees; and Plan and allocate work, manage leave and attendance, and ensure effective utilisation of human, financial and physical resources.

erecruitment.treasury.gov.za