DEPUTY DIRECTOR-ADMINISTRATIVE SUPPORT AND CO-ORDINATION OFFICER (X1 POST)

Qualifications: National Senior Certificate plus an appropriate Degree or equivalent qualification at NQF level 6. A valid driver’s license. Experience: Three (3) years’ experience below middle management (Assistant Director)/ middle management level. Experience in rendering service in the Executive Authority’s Office environment will be an added advantage. Knowledge: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio. Proven management competencies. Working knowledge of the political and parliamentary processes in South Africa. Knowledge of Public Service Regulations. Skills: Computer Literacy (MS Word, Excel, PowerPoint), Problem Solving, Analytical skills, Good Communication skills (written and verbal), Interpersonal Skills, Presentation Skills, Report Writing skills, Conflict resolution skills. Good planning and organizing skills. Ability to work under pressure.

Manage the administrative and coordination activities within the office of the executive authority. Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority. Compile correspondence, submissions and cabinet memoranda as required. Provide comments on submissions to be submitted to the executive authority for consideration. Coordinate the procurement and maintenance of equipment and administer the budget in the office of the executive authority. Provide logistical support in the office of the executive authority. Develop, implement and maintain a filing system for the office of the executive authority. Manage the registry of the office of the executive authority. Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification. Liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority. Brief the Director: MEC Support on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council. Liaise with senior managers in the institutions within the executive authority’s portfolio. Co-ordinate the activities of the executive authority’s office. Render a Cabinet/executive council support service to the executive authority. Coordinate and facilitate the distribution of memoranda to Cabinet/executive council members. Coordinate and facilitate the distribution of documents and submissions to the relevant legislature and standing/portfolio committees. Keep record of decisions of Cabinet/executive council and alert the Director: MEC Support and executive authority of actions to be taken and due dates. Supervise employees.

Mr A. Motsurupe Tel No: (018) 388 1428/1471

e-mail to: [email protected]

This Department is an equal opportunity and affirmative action employer. It is our intention to promote representatively (race, gender and disability) in the Department through the filling of these posts and candidates whose transfer/promotion/appointment will promote representativity will receive preference. Applications must be accompanied by improved Z83 Employment Form (81/971431) obtainable from any Public Service Department and accessible on the website, www.dpsa.gov.za. The improved Z83 Form must be fully completed in all areas signed and dated. Should the applicant use incorrect application form for employment (Z83), the application/s will not be considered for selection purposes (disqualified). The completed and signed form Z83 should be accompanied by a recently updated, comprehensive CV and ID copy as well as three contactable referees. Only shortlisted candidates will be required to submit certified documents on or before the day of the interviews. Non-RSA citizens/permanent resident permit holders must attach a copy of their permanent residence permit to their applications. Should you possess a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). Failure to submit the requested documents will result in the Application not being considered. All qualifications will be verified. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One shall be a practical exercise, and the other an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. No faxed or copied application will be considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. All appointments are subjected to personnel suitability checks (criminal record check, citizenship verification, financial/asset record checks, qualification /study verification and previous employment verification, reference checks and security vetting. SMS appointments are also subjected to SMS competency assessment as a DPSA requirement. All shortlisted candidates for SMS posts and positions with requisite skills will be subjected to a technical exercise that intends to test relevant technical elements of the job. Applicants who do not possess Nyukela Pre Entry Certificate shall be considered for shortlisting and interviews but cannot be appointed before they successfully obtain pre-entry certificate. (SMS Pre Entry Programme) is offered by the National School of government, information can be accessed via this link: http://www.thensg.gov.za. The appointee to SMS post must be in possession of such, prior to taking up the post. The Department reserves the right not to make appointment for the advertised posts. The successful candidates will enter into an employment contract with the Department that will be reviewed based on performance. MANAGEMENT ECHELON

PSV Circular 20 of 2026, Post 20/272