Company Secretary: Re-Advertisement

NYDA JOB DESCRIPTION Job Description: Section A: JOB INFORMATION SUMMARY Job Title: Company Secretary Job Grade: E1 Job Holder Name: Level: Senior Management Date: Location Head Office Division or Cluster: Executive Directors Office Seconded to: Reports to: Chairperson of the NYDA Board Secondary reporting to the CEO How many positions of this title in the Cluster: 1 Type of contract: Full Time - Permanent Fixed Term X Temporary Contract period: 5 Years fixed term contract Key Job Purpose: To provide corporate secretariat services to NYDA Board and the CEO with the aim of ensuring and upholding good corporate standards, and ensuring compliance with all relevant legislation NYDA/HRM: Job Description Date: 04-02-2022 Page 1 of 7 Key Outcome/s: (What deliverable/s are required to achieve job purpose) • Governance and Compliance • Board Administration • Communications • Legal Obligations • Leadership and Staff Management • Maintenance of Statutory Books Key Roles: (What role/s should you play to deliver the outcome/s) • Planning • Organizing • Facilitation and presentation • Attend Meetings • Coordinating • Project Management Section B: DETAILED OUTLINE Outcomes Key Activities Key Performance (What deliverables are required (What activities are relevant to deliver the outcomes) Indicators (KPI’s) to achieve job purpose) (What will tell that one is achieving the outcome) GOVERNANCE AND ? Provide sound and professional advice to the COMPLIANCE Chairperson of the Board and CEO on matters relating to effective and efficient governance. ? Keep the Board members, CEO and Executive Directors fully informed of existing and new legislative requirements and ensure the execution of such requirements ? Act as a custodian of the Code of ethics and monitor compliance thereof. ? Perform all secretariat functions outlined in KING IV, best practices, the Companies Act and requirements of the Board. ? Maintain strict confidentiality of all tasks executed. NYDA/HRM: Job Description Date: 04-02-2022 Page 2 of 7 Section B: DETAILED OUTLINE Outcomes Key Activities Key Performance (What deliverables required (What activities are relevant to deliver the outcomes) Indicators (KPI’s) to achieve job purpose) (What will tell that one is achieving the outcome) BOARD ? Prepare for meetings, including drafting agendas ADMINISTRATION and sending out documentations ahead of the meetings. ? In between meetings, pro-actively follow up on the matters requiring action. ? Develop and maintain effective Board elective process and procedures. ? Organise and record the activities of Board and committee meetings. ? Responsible for drafting of Board resolutions and processing such ? Ensure that all documentation required in terms of applicable legislation is kept up to date e.g company registers, movement in membership, etc. ? Responsible for filing financial payments relating to Board activities and overseeing their payments. ? Prepare for Board and Committee meetings and other Board related events. ? Coordinate publication of the Annual Report with Communications Unit and governance related activities. ? Ensure effective and efficient management of all logistical arrangements pertaining to the Board. ? Organise regular capacity building for Board members to keep them abreast of relevant issues and topics. NYDA/HRM: Job Description Date: 04-02-2022 Page 3 of 7 COMMUNICATIONS ? Advise and assist Board members regarding their duties and responsibilities. ? Facilitate the Governance Committees’ and Board Section B: DETAILED OUTLINE Outcomes (What deliverables Key Activities Key Performance required to achieve job (What activities are relevant to deliver the outcomes) Indicators (KPI’s) purpose) (What will tell that one is achieving the outcome) Members orientation and education. ? Act as a communication and information channel for Board & Committee Members. ? Ensure Board resolution and directives are communicated and implemented by relevant parties. ? Follow up on Board members decisions and requests. ? Track and coordinate Board requests between the Board and Management. ? Review briefs, presentations and responses. ? Review press statements LEGAL OBLIGATIONS ? Advise all relevant governance bodies / members on any matters that may have an impact on the governance aspects of the various legal entities. ? Provide an oversight role for legal function of the Organisation. NYDA/HRM: Job Description Date: 04-02-2022 Page 4 of 7 LEADERSHIP AND STAFF ? Provide divisional leadership to facilitate MANAGEMENT effectiveness, efficiency and achievement of Organisational objectives. ? Manage staff performance in accordance with NYDA Performance Management policy. ? Manage staff in line with HR policies and procedures to ensure contractual obligations of NYDA and staff. ? Liaise with relevant departments to ensure that resources necessary for effective performance are available. Section B: DETAILED OUTLINE Outcomes Key Activities KPI’s (What deliverables required to (What activities are relevant to deliver the outcomes) (What will tell that one is achieve purpose) achieving the outcome) Maintenance of Statutory ? Meeting attendance Registers Books ? Minute books/files ? Electronic Files Ad-hoc ? Perform Induction of directors ? Prepare and manage the Annual Board Calendar Section C: INHERENT JOB REQUIREMENTS Competencies: Level of Proficiency: 1 - Can acquire on the job; 2 - Some proficiency; 3 - Moderate proficiency; 4 - Strong proficiency; 5 - Expert proficiency C1. Managerial Competencies C2. Generic Competencies NYDA/HRM: Job Description Date: 04-02-2022 Page 5 of 7 Competency Level of Competency Level of Proficiency Proficiency (1-5) (1-5) Planning 5 Good communication & writing skills 5 Project Management 5 Computer Literacy 5 Reporting 5 Report and minute writing 5 Time Management 5 Coordinating and Facilitation 5 Research 5 Team work 5 Accurate attention to detail 5 Integrity/honesty Ability to deal with difficult people Strong time management & ability to comply with strict deadlines C2. Technical skills and knowledge Knowledge Skills C4. Attributes Competency Level of Competency Level of Proficiency Proficiency (1-5) (1-5) C3. Qualification and essential proficiencies: Legal qualifications such as B Proc, B Juris, LLB, LLM Admitted Attorney Recognition of prior learning will be considered Bcom Accounting & Chartered Governance Institute of Southern Africa (CGISA) Qualification will be advantageous C4. Relevant experience: 5 years Company Secretary Experience Corporate Law and Corporate Governance Experience Relevant work experience in government entities will be advantageous A good understanding of Companies Act and King IV Section D: KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines External Relationships (With Local/Provincial structures (manager and subordinates). * and other key parties, specify) NYDA/HRM: Job Description Date: 04-02-2022 Page 6 of 7 • CEO • National and Provincial Departments • Executive Managers • Treasury • General Staff • Parliament • Presidency • Public Protector *These are relationships where the incumbent will be working closely to influence or determine the results of this job. These are make or break relationships who may best complete a 360 degree performance assessment. Signed by: Authorised by: (Job Holder) Date: Date: NYDA/HRM: Job Description Date: 04-02-2022 Page 7 of 7