Committee Support Coordinator (Head Office)

Bachelor’s degree in Business administration, Public Administration, Operations Management, Project Management, or related field (NQF 7). 3-5 years’ experience in Executive/Committee support coordination and administration environment. Knowledge of public sector administrative, governance, and compliance processes. Understanding of organisational coordination and operational support systems. Knowledge of records, document management, and information control practices. Understanding of meeting administration, minute-taking, and action tracking processes. Knowledge of stakeholder engagement and internal communication processes. Computer literacy in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong reporting capability. Valid Driver’s Licence (Code 8). When submitting your application for a position, please adhere to the following: CVs received after the closing date will NOT be considered. The Job Title and Reference number for the relevant position must appear in the subject line of your application. The CV must be in PDF format. Copies of all qualifications must be provided. Copies of identity document must be provided. Two contactable references must be provided. Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered. Conditions of service: The HDA is an equal opportunity employer Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment. We thank all applicants for their interest. Communication will be conducted with short-listed applicants only. The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Operational Coordination and Workflow Support Coordinate operational activities within the department. Monitor implementation of departmental operational plans and action items. Track deliverables and support achievement of departmental objectives. Facilitate coordination between the department and relevant internal stakeholders. Reporting and Data Consolidation Collect and consolidate operational data from various departments. Prepare accurate operational reports, dashboards, and management summaries. Support timely submission of performance and operational reports. Administrative and Document Management Support Provide administrative support including records and document management. Prepare agendas, take minutes, and track meeting actions. Maintain structured filing systems (electronic and physical). Facilitate the submission of reports and/or documents for consideration by EXCO and for further processing to Board Committees as per stipulated due date. Stakeholder Coordination and Communication Coordinate communication between departments and internal stakeholders. Schedule and organise meetings, workshops, and operational forums. Ensure follow-up on cross-functional issues and escalations. Compliance and Governance Support Support compliance with PFMA, internal policies, and governance requirements. Assist with audit preparation and maintain supporting documentation. Ensure proper recordkeeping for accountability and reporting. Project and Programme Support Assist with coordination of internal projects and programmes. Track project milestones, deliverables, and documentation. Support project managers with administrative and coordination tasks. Executive and Operational Support Provide support to senior management with scheduling and coordination. Assist with presentations, reports, and ad hoc operational tasks. Ensure smooth execution of daily operational priorities.

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