ASSISTANT REGISTRAR DEEDS: MECHANISATION AND DIGITISATION

This position offers an exciting opportunity for a seasoned Deeds professional to step into a senior operational leadership role within the Registration and Information Services component of the Deeds Office, based in Mpumalanga (Mbombela). As the Assistant Registrar Deeds: Mechanisation and Digitisation, the successful candidate will be responsible for driving the modernisation agenda of the deeds registration process, focusing on the accuracy, efficiency, and compliance of digital and mechanical systems. The post is graded at a senior management level, with an all-inclusive structured package, and is ideal for an individual who combines deep legal knowledge of deeds registration with robust project and people management capabilities.

Applicants must hold a Grade 12 certificate alongside a National Diploma in Law, Deeds Registration Law, B Proc, LLB, or an equivalent related qualification. A minimum of four years’ experience at junior management level within the Deeds environment is required. The role demands a versatile skill set including computer software proficiency, strong written and verbal communication, sound judgement, and assertiveness. In addition, the successful candidate will need to demonstrate project management, people management, budgeting, and financial management abilities, as well as strategic thinking, customer focus, and the capacity to manage diversity, interpersonal conflict, and change. Excellent problem-solving, decision-making, team leadership, and networking skills are also essential to ensure seamless collaboration within the unit and with external stakeholders.

The core duties of the role centre on managing the data and image scanning sections to ensure that all deeds and documents are captured, verified, and processed to meet established turnaround times. The Assistant Registrar will manage workload, workflow, processes, and standards, while implementing corrective measures where needed. Key responsibilities include overseeing the review of system change requests, extracting exception reports for both the data and scanning sections, and recommending debit or credit notes. The role also involves quality assuring captured deeds, managing data and scanning errors, providing feedback, and offering guidance to clients on related queries. The incumbent will manage compliance with Deeds Registration System (DRS) standards, maintain and update procedure manuals, and address system shortcomings with recommendations for improvement. Additionally, the position oversees the archiving of records and microfilm rolls, ensuring all materials meet required standards, and managing the collection of micro rolls from off-site storage. The role also includes approving expedite delivery requests and ensuring that all correspondence is handled professionally and timeously.

This vacancy is subject to specific employment equity targets, with preference given to African, Coloured, and Indian males, African, Coloured, Indian, and White females, and persons with disabilities. Interested candidates should note that this is a demanding, high-responsibility role within a government entity, requiring both legal acumen and managerial resilience to support the digitisation of the deeds registration process. It is an ideal opportunity for a driven professional looking to make a meaningful impact on the integrity and efficiency of South Africa’s property registration system.