Assistant Director: HR Planning & Establishment

DUTIES: KEY PERFORMANCE AREAS: - Coordinate establishment and post control. Monitor the capturing and maintenance of approved posts on PERSAL Coordinate accurate placement into approved posts both on PERSAL and in the staff establishment (placement). Monitor the creation of approved vacancies on PERSAL. Ensure maintainance establishment into. posts/ responsibility linkages/ objective linkages. Coordinate engagement with Management Accounting on SCOA-related matters. Compile, analyse, and submit establishment control reports for management. Cordinate placement of staff in line with organisational changes. Monitor the correct placement of employees in line with approved organisational structures and changes. Monitor terminations, transfers, and movements through registers and verification on PERSAL. .Ensure that an updated placement report is readily available. Provide statistical information on current staff availability, staff turnover, equality, from PERSAL and Vulindlela to Excel and other report to the unit and management within department. Monitoring and reporting on vacancies. Facilitate PERSAL cleanup strategy and maintain posts on PERSAL Verify and validate funded vacant posts. Identify funded vacant posts for filling after approval by management. Monthly, quarterly, annual reporting of staff turnover. Prepare statistics as and when requested. Analysis on post establishment as and when needed on restructuring. Coordinate hr planning and statistical reporting. Coordinate the collection, analysis, and reporting of HR statistics for HR Plans, HR Implementation Reports, and Annual Adjusted HR Plans. Consolidate HR Plans and HR Plan Implementation reports for submission to the Office of the Premier (OTP) and DPSA. Design, analyse, and present HR oversight, compliance, and management reports. Provide secretariat and technical support to the departmental HR Planning committees. Liaise with internal and external stakeholders and represent the department at provincial forums. Assist with statistical information to consolidate comprehensive reports such Quarterly Review, Compliance Report, Monthly HR Implementation report. Render persal user services. Approve and authorise PERSAL transactions. Ensure loading and maintenance of establishment data. Create and maintain objective tables, responsibility tables, and component tables. Maintain pay point allocations in terms of Payroll instructions. Link objectives and responsibilities in terms of SCOA. Implement linkage change.

KNOWLEDGE & SKILLS: Sound and in-depth Knowledge of HR prescripts. Public Service Regulations. Public Service Act. PFMA. Treasury regulations as well as the legislative framework governing the public service. Knowledge of Change Control system (SCC). Knowledge of variety of work ranges and procedures such. as: Managerial functions, Finance. Human Resource matters. Planning and organizing. Compilation of reports. Research analysing. Knowledge of PERSAL System. Ability to interpret and apply policy. Analytical and innovative thinking. Basic Research. Report writing. Workshop presentation and Facilitation. Ability to operate Computer such as (Excel, PowerPoint & MS Word). Leadership. Organizing. Project Management. Conflict Management. Financial Management. Strategic Management. Policy formulation. Adaptability during changes to meet the goal.

NQF level 6 qualification in Human Resource Management or related field as recognised by SAQA. 3 years functional working experience in Human Resource Management or related field. PERSAL Training Results or Certificate.