ASSISTANT DIRECTOR: AUXILIARY SUPPORT

A SAQA recognised NQF 6 qualification in Public Administration,3-5 years’ experience in administering/managing auxiliary services. Knowledge of Public Service Act and Regulations, Minimum Information Security Standards, Protection of Information Act, Public Finance Management Act, Occupational Health and Safety Act, National Archives and Standards Act. Good communication skills, Financial management skills, Problem solving and interpersonal skills, Good planning and organising skills, report writing skills and time management.

The successful candidate will be responsible for ensuring provision of cleaning and food services; developing and reviewing cleaning standards; managing the control of cleaning materials by conducting regular stock-take; ensuring implementation of cleaning standards; conducting spot checks to ensure cleaning standards; ensuring compliance to OHS; drafting and reviewing telephone policy; ensuring implementation of telephone policy; ensuring that switchboard is attended to at all times; reporting telephone misuse to management; verifying and submitting telephone accounts invoices for payments; preparing and drafting letters for non-compliance to policy; drafting telephone usage report and submit to management on monthly basis; ensuring that telephone expenditure is captured monthly; compiling exception reports per branch and submit to management when necessary; managing the administration of service contracts and agreements; management of Service Level Agreements for the sub-directorate; ensuring compliance by service providers to SLA and inform management when discrepancies; liaising with various stakeholders on requests for deliveries of documents; ensuring delivery of documents; ensuring that post is collected and delivered daily to and the Post Office; inspecting all mail registers; ensuring quality of work.

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