Administrative Officer x2 Posts

Diploma or degree in Administration or Law and 3 years’ relevant experience in Administration position. A paralegal qualification or experience will be an advantage. Sound organizational and interpersonal skills. Ability to work under pressure. General administrative and planning skills. Ability to exercise discretion and maintain confidentiality. Good command of English (oral and written communication skills). Ability to find information from the Internet. Knowledge of MS Word, Excel, PowerPoint, and Adobe applications.

Administrative Support, including managing queries, appointments, assets, procurement and invoice/payment management (including preparing draft memoranda), keeping records of work produced by the team and financial transactions of the team, and meeting management. Correspondence handling, including processing and directing correspondence, record keeping, following up on the completion of instructions, and the development and compilation of reports. Maintaining office systems, such as filing, maintaining registers used by the team, sourcing and categorising documentation, maintaining databases related to such documentation, maintaining contact databases, assisting with the compilation of team reports, and taking and maintaining minutes of team meetings. Acting as liaison with the offices of the Presiding Officers, Institutional Managers, Political Parties, Service Providers, and other stakeholders, which may include sending off deliverables and following up for signatures and further instructions.

parliament.gov.za