ADMINISTRATIVE OFFICER: MAINTENANCE, HEALTH AND SAFETY

Senior Certificate/Matric Certificate /Grade 12 Certificate/ NQF level 4 or equivalent qualification. A minimum three-year National Diploma (NQF 6)/ Degree (NQF level 7) in Environmental Health/ Safety Management/ Facilities Management as recognised by SAQA or any other relevant qualification. Completed Community Service. Valid driver’s licence. Registration with HPCSA or any relevant organization. 1-2 years relevant experience in maintenance, facilities or Occupational Health and Safety environment or any related environment field. Knowledge of facilities maintenance processes and Occupational Health Safety principles. Basic understanding of the Occupational Health and Safety Act, Maintenance and related legislations. Understanding of administrative processes and records management skills. Computer literacy. Good report writing skills. Good communication and interpersonal relations. Planning and organizational skills. Problem-solving and coordination skills.

Report defects, compile job cards and liaise with the landlord. Monitor and ensure that all maintenance and repairs are completed timeously. Liaise with internal stakeholders and external service providers regarding maintenance issues. Oversee cleaning services. Manage the procurement and distribution of toilet and cleaning consumables. Manage minor repairs via the handyman services. Compile maintenance reports and statistics for management. Monitor turnaround times and follow up on outstanding maintenance tasks. Manage the Meeting Room Booking (MRBS). Oversee the preparation of meeting rooms. Oversee the cleaning of the Pause areas. Supervise the printing production services. Conduct inspections of buildings and ensure compliance with the Health and Safety procedures and quality standards. Assist with the coordination of occupational health and safety activities in addressing emerging environmental risks. Monitor hygiene and housekeeping at all departmental sites. Investigate and report incidents and complaints. Liaise and work closely with the health and safety representatives at all Departmental sites. Assist with coordination of the emergency preparedness exercises at all sites. Assist with maintaining a healthy and safe working environment to ensure compliance. Provide administrative support for the implementation of OHS policies, procedures and programmes. Maintain OHS registers, incident/ accident records and compliance documentation. Ensure confidentiality and integrity of records and information. Manage the contracts for building maintenance such as but not limited to Toilet consumables, Air fresheners, DSTV and TV licences. Prepare submission and memos for approval to procure. Liaise with internal stakeholders and external service providers. Compile the terms of reference and specifications. Monitor services rendered by all contractors. Check and ensure all payments are affected timeously. Provide general administrative support including correspondence, filing, compliance documents, and certificates. Assist and schedule meetings, prepare agendas and record minutes related to maintenance and OHS matters. Coordinate training sessions, inductions and awareness programmes for employees and contractors. Assist with procurement administration related to maintenance and OHS services and supplies. Support compliance with the Occupational Health and Safety Act, Maintenance and related regulations. Assist in monitoring contractor compliance with safety and maintenance requirements. Allocate work and monitor progress. Provide overall supervision and guidance to subordinates. Provide training and development of subordinates. Manage discipline. Ensure all requirements of performance management system are met. Enable a healthy and efficient working environment with subordinates.

Ms Philiswa Mthembu Tel No: (012) 441 3147

Applicants must use this link or QR code below to access DSAC E-Recruitment System. https://erecruit.dsac.gov.za/public/login_test.php Hand delivery: Sealed envelope addressed to Chief Director: Human Resource Management and Development, Sechaba House, 202 Madiba Street, Pretoria Central. Postal mail to The Chief Director: Human Resource Management and Development, Private Bag X897, Pretoria, 0001.

Please create a user profile by completing all required personal information and setting up your login credentials. Once registration is complete, log in to the system and you will be directed to the “Welcome Page”. From the Welcome Page, you may browse all vacant positions opportunities listed below. Applicants are strongly advised to complete all information required for the electronic Z83 form on the system before applying for any position. The Z83 form has been adopted into the system, and applications cannot be processed unless all mandatory fields are completed. After completing your profile and Z83 information, you may apply for any relevant advertised position through the system. Ensure that your application is fully completed and submitted before the closing date, as incomplete or late applications will not be considered. Once submitted, the system will provide a confirmation message indicating that your application has been successfully received. The e- Recruitment portal is also accessible via smartphones and other mobile devices. Correspondence will be limited to shortlisted candidates only. Only shortlisted candidates will be required to bring certified copies of ID, Driver’s licence (where required) and qualifications on or before the interview. Should you be in possession of any foreign qualification(s), it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA); Applicants must be South African citizens. Shortlisted candidates must avail themselves for a virtual or in-person panel interview at a date and time determined by DSAC. The applicant should make own arrangement for access to internet connectivity and equipment for this purpose. Applicants must note that pre-employment checks and references will be conducted once they are shortlisted. The appointment is also subject to a positive outcome on these checks, including security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. If an applicant wishes to withdraw an application, it must be done in writing. We encourage all applicants to declare any criminal and/or negative credit records. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment, the logistics of which will be communicated by the Department. The successful candidate will be required to enter into an employment contract and sign an annual performance agreement. The Department of Sport, Arts and Culture is an equal opportunity, affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department to achieve its Employment Equity targets. It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts. The Department reserves the right not to make an appointment and to use other recruitment processes, thus withdrawing this advert by notice on its communication channels. Prior to appointment for SMS post, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by the DPSA, which is an online course endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced from the following link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/.If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. We thank all applicants for their interest. MANAGEMENT ECHELON

PSV Circular 20 of 2026, Post 20/85