ADMINISTRATIVE OFFICER: FACILITIES MANAGEMENT

An appropriate Diploma (NQF Level 6) in Public Management/Administration, Office Management and Technology or related qualification. A minimum of two (2) years’ work experience in providing messenger, facilities, maintenance, assets and general administration support. The prospective candidate should be pro-active, effective, and self-confident and be able to work in a diverse team. Further skills requirements relate to technical proficiency, communication and information management, administrative organising, problem-solving and analysis, report writing, quality management, budgeting and financial management, and stakeholder engagement/management. The incumbent must be client orientated, customer-focused, responsive, and be able to perform in a team environment. Good computer skills are required. candidates must be willing to travel when required. Candidates must also be committed to meeting deadlines within tight timeframes and A valid driver’s license.

To provide messenger services and facilities management support to the NSF. Collect and deliver documents in line with requests required destinations. Ensure proof of delivery is obtained. Collect registered and other mail from the post office or the department daily. Ensure that collected documents are distributed in the NSF daily. Ensure authorisation of travel costs by departmental head. Adhere to internal policies and procedures. Deliver and collect legal documents are delivered on time. Record proof of delivery of legal documents. Collect and drive delegations from other countries to the required destinations. Operate both light and heavy motor vehicle. Update the logbook of vehicle used daily for proper recording of mileage. Coordinate boardroom bookings and arrange for the provision of tea and coffee. Assist in planning and setting up meetings and teleconferences. Complete facilities workbooks. Cleaning services workbooks. Hygiene services workbooks. Security services and system workbooks. Facilities and maintenance workbooks. Parking rental workbooks. Telephone and fax workbooks. Monitor cleaning and hygiene service provided for facilities. Monitor security services provided by facilities. Monitor parking facilities. Assist to all requests, queries and complaints related to facilities, security and parking. Perform routine facilities repairs and maintenance checks. Perform routine facilities security services and system checks. Perform routine facilities cleaning and hygiene checks. Monitor facilities usage across the NSF. Perform routine facilities checks related to Occupational Health and Safety requirement. Perform first aid when required. Ensure that evacuation drills are performed on a regular basis. Always adhere to the values of the NSF. Actively participate in all meetings as required. Operate within the policies, procedures and rules of the NSF.

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