Administrative Assistant (TBR0316) Re-advertisement

Grade 12 certificate (NQF Level 4).A minimum of two (2) years’ academic or research administration experience. ADDED ADVANTAGES:A degree in Administration, Management Sciences, Education, or any related fields (NQF Level 7).KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:Experience with Microsoft Office Suite (Word, Excel, Outlook, Teams).Familiarity with institutional student/research management systems.Strong record-keeping and data management ability. BEHAVIORAL COMPETENCIES:Organised, detail-oriented, and able to handle multiple priorities.Strong interpersonal and communication skills.Team-oriented, proactive, and dependable.Integrity and confidentiality in handling research matters.Able to work under pressure and must be a fast worker.REMUNERATION:The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:   Prof. Joseph Lekunze on 018 389 2235 ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Moratuwa Motsemme on 018 299 4958 CLOSING DATE:  10 July 2026 PLANNED COMMENCEMENT OF DUTIES:  As soon as possible Kindly take note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered. The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.It all starts here ®

PURPOSE OF THE POSITION The purpose of this role is to provide dedicated support to the Research Office of the NWU Business. The role ensures accurate documentation, effective communication with students and supervisors, and efficient organisation of research- related events. This position plays a part in maintaining the quality and integrity of the School’s research administration processes. The Administrative Officer ensures smooth execution of research administration tasks and acts as key support to students, supervisors, examiners, and the Research Support Coordinator. The person will give general and administrative support to the Research Office in general, but also specifically to the PHD hub. KEY RESPONSIBILITIES: General AdministrationProcess PhD applications and support with registrations.Capture and verify applications data on SIS.Liaise with students, supervisors, and programme leaders on research queries.Support with meeting agendas and workshops.PhD Hub SupportProcess applications and support with registrations.Administrative tasks and records management.Hosting of workshops and meetings.Support with ethics applications.  Workshops and meetings administrationHost workshops and meetings.Support with compiling different agendas for meetings.Post meetings action of tasks.Records and Data ManagementBuilding and maintaining the examiners' database for the Scientific Committees.Building and maintaining the Supervision loads database.Building and maintaining the Supervision throughput database.

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