ADMINISTRATIVE ASSISTANT: LEGAL SERVICES

A grade 12 or equivalent other training course/qualification. At least 3 years’ relevant office management experience. Basic written communication skills, Records management skills. Sound organisational skills. Language skills and the ability to communicate well with people at different levels and from different backgrounds, good telephone etiquette, computer literacy, high level of reliability, ability to act with tact and discretion.

The successful candidate will be responsible to provide administrative support service to the Chief Director and/or Manager/s; manage filing and records management in the Chief Directorate; register received instructions and manage the workflow; update and manage Chief Directorate Registers; assist with administrative functions in gazetting; receive telephone calls and refer them to correct role players; record appointments and events in the diary of the Chief Director; type documents for the Chief Director and other staff within the Chief Directorate; provide a clerical support service to the Chief Director; liaise with travel agencies to manage travel arrangements; arrange virtual and/or in person meetings for the Chief Director and events for the Chief Directorate; process travel and subsistence claims for the unit; processes all invoices that emanates from the activities of the work of the Chief Director and/or Manager/s; draft routine correspondence and reports; administer leave register and telephone accounts; handle the procurement of standard items like stationery and refreshments; collect all relevant documents to enable the manager to prepare for meetings; study the relevant Public Service and Departmental prescripts/policies and other documents to ensure that the prescripts are understood properly.

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