ADMINISTRATIVE ASSISTANT BURSARIES

An appropriate Diploma (NQF Level 6) in Public Administration or related qualification. A minimum of three (3) years relevant work experience. Knowledge of Public Service and NSF mandates and strategies. required: Excellent communication, interpersonal and writing skills. Computer literate, Microsoft office proficient, strong administrative, organizational and general office management, time management, planning and organizing. Ability to act with discretion. Neat and tidy in the work environment and on the personal appearance.

Schedule appointments and maintain an electronic diary. Ensure that legislative dates are documented on the diary and that constant reminders are sent out to ensure compliance with due dates. Coordinate business travel and accommodation as required. Plan, prepare timeously relevant documentation for meetings and arrange venues and refreshments as required and record proceedings of meetings Record messages in detail and convey promptly to Chief Directorate or Directorate. Prioritise work received from the Chief Directorate or Directorate. Type correspondence, reports, minutes, presentations, spreadsheets and related material from dictaphone or handwritten notes. This involves working on Word, Excel and PowerPoint. Plan, prepare for and record proceedings of meetings. Prepare documents and distribute information/documents as requested by the Chief Directorate or Directorate in hard copy or electronically e.g. prepare distribution packs for meetings. Source information as requested by the Chief Directorate or Directorate. Receive and register incoming mail and documents and distribute within the Chief Directorate or Directorate as required. Stock control of office stationery. Perform administrative tasks related to expense claims. Make photocopies, scan documents, file documents electronically in a logical order and receive or send facsimiles. Maintain an appropriate filing system (manual and computerised) for the Chief Directorate or Directorate. Ensure all files are always readily accessible and retrievable. Maintain a pending system to diarise documents for future action. Register the movement and file all documents that is entering or leaving the offices of the Chief Directorate or Directorate. Track and follow up on documents that were sent from the Chief Directorate or Directorate that requires action or approval. Perform other administrative support functions. Always adhere to the values of the NSF. Act professionally as the contact person of the Chief Directorate or Directorate. Actively participate in all meetings as required. Operate within the policies, procedures and rules of the NSF. Guide, teach, and provide transfer of skills to equip interns to perform the administrative assistant duties.

nsf.org.za