ADMINISTRATION OFFICER REF NO: NWFIN/2026/16 Programme: Administration Sub-Programme: Corporate Services

As a minimum a Grade 12 with two (2) years relevant experience in Records Management OR a National Diploma/ Advanced Certificate in Public Administration/Information Management/Records Management/Library Management with one (1) year relevant experience in Records Management. Knowledge of Sound and in-depth knowledge of relevant prescripts, application of resources as well as understanding of legislative framework and variety of work range and procedures governing the records management service such as National archives and records services of South Africa Act. Promotion of access to information Act. Public finance management Act. Protection of personal information Act. The Electronic Communications and Transactions Act. Ability to interpret and apply policies. Analytical and innovative. Report writing, workshop presentation and facilitation. Computer literacy and good communication skills. Ability to function independently and work as part of the team.

Managing the administration of general records and ensuring effective running of records management. Ensure proper disposal of departmental records, archiving or destruction. Management of messenger services and handling of correspondence and mail. Ensure recording of newly opened and closed files according to the approved file plan. Safe keeping and proper filling of records. Ensure implementation of records Management Policy and registry procedure manual. Management of KPA’s of subordinates.

Mr M Kgalapa Tel: (018) 388 4356

Completed applications should be forwarded to the Director: Human Resource Management, Department of Cooperative Governance and Traditional Affairs, Private Bag x 2145 Mmabatho, 2735 or hand delivered to Telkom Building, 3366 Bessemer Street , Industrial Site, Mafikeng (Behind the Crossing Shopping Complex) for attention: Ms Ethelia Masibi, tel. (018) 388 3933 or Ms Katlego Sebaetse, tel. (018) 388 3935, email: [email protected]

Directions to Applicants: Applications must be submitted on the prescribed form, new Z83 (properly completed), obtainable from any Public Service office. A comprehensive CV with competencies, experience, and with full names, addresses, and telephone numbers of at least three referees. Applicants are not required to submit copies of qualifications and other relevant documents on applications; however, shortlisted candidates must submit other relevant documents to HR on or before the day of the interview and must be certified. OSD posts will be remunerated in accordance with relevant directives. Please note: It is the responsibility of a person in possession of a foreign qualification to furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) only when shortlisted. Applications should be forwarded in time to the Department, since applications received after the closing date indicated below will, as a rule, not be accepted. It will be expected of candidates to be available for interviews on a date and time and at a place as determined by the Department. Please note if you have not heard from us within three (03) months after the closing, please accept that your application was unsuccessful. NB: Senior Management Pre-entry Programme Certificate: No applicant shall be recommended for appointment without producing a Certificate of completion for the Nyukela Programme (SMS Pre-Entry Programme) offered by the National School of Government which can be accessed via this link: https://www.thensg.gov.za. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Appointment of the successful candidate(s) will be strictly subject to the Personnel Suitability Checks results/outcome before appointment. Failure to comply with the above requirements will result in the disqualification of the application. The applicants should state the applicable reference number with the relevant post. Candidates requiring additional information regarding the advertised post must direct their conditions enquiries to the relevant person indicated on enquiries. Directions On How To Fill In The New Z83 Form NB: Candidate should note the following information on the new Z83 application form: All fields of the Z83 are compulsory, and the applicant’s signature is mandatory. The Z83 must be completed in full and signed for an applicant to be considered. The form must be completed in manner that provides sufficient information about the candidate, and the post applies for by completing all relevant fields. The questions related to conditions that prevent re-appointment under part F must be answered, it requires an applicant to specify if any may prevent re-employment in the public service. Applicants currently employed by the public service do not need to complete the section intended for those seeking re-employment. The Z83 form must be completed in full and signed in order for an applicant to be considered. Part A, B, C and D applicants may leave questions blank, mark them as not relevant, and uses dashes or N/A if they do not apply to them or the position they are applying for. The initials on the second page, where the signature is situated, are not mandatory. NB: The Department reserves the right not to make appointments. Correspondence will be limited to short-listed candidates only. MANAGEMENT ECHELON

PSV Circular 22 of 2026, Post 22/486