ADMINISTRATION CLERK: SUPPORT

This position offers an opportunity to serve as an Administration Clerk within the Emergency and Clinical Support Services component of the Western Cape government, specifically stationed at Emergency Medical Services in the Central Karoo District. The role is integral to the smooth functioning of the district manager’s office and the broader district team, ensuring that administrative operations run efficiently so that emergency and clinical services can focus on their core mandate. The incumbent will work under the Directorate of Emergency and Clinical Support Services and will be expected to provide comprehensive administrative support to the district manager and other staff, acting as a central point of coordination for meetings, documents, and stakeholder communication.

Candidates interested in this role must hold a Matric (Grade 12) or an equivalent qualification, and should possess appropriate administrative experience that aligns with the duties outlined. A valid Code 8 or Code 10 driver’s license is an inherent requirement, as the role involves travel between EMS districts and engagement with external stakeholders. Strong computer literacy in the MS Office package is essential, along with a willingness to assist with departmental logistics and event planning. The ideal candidate will demonstrate excellent interpersonal and organisational skills, with the ability to work both independently and as part of a team. These competencies are vital for managing the varied responsibilities of the post, which range from diary management to handling confidential documents.

The core duties of this position are broad and demand a high level of efficiency and discretion. The Administration Clerk will render administrative support to the district manager and the rest of the district, which includes efficient office management, filing, record keeping, and maintaining sound administrative systems. A key responsibility is the diary management of the district manager, alongside arranging meetings, taking minutes, and compiling the necessary documentation for these meetings. The role also requires controlling equipment within the component to ensure it is used effectively and efficiently. Handling all telephonic and email enquiries from both internal and external stakeholders is a daily task, as is the compiling and typing of submissions and letters. The clerk will assist with departmental projects, receive and distribute confidential documents, and screen documents to determine the necessary actions or information required. This variety means the successful candidate will need to be proactive, well-organised, and capable of prioritising tasks in a fast-paced environment.

Additional important information for prospective applicants is that no payment of any kind is required when applying for this post, and shortlisted candidates may be required to attend a practical test as part of the selection process. This is a support-level position within the public service, and the role offers a chance to contribute meaningfully to the operational effectiveness of emergency medical services in the Central Karoo District. Those with a strong administrative background and a commitment to public service are encouraged to consider applying.