ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT (STORES)

This position offers an opportunity to contribute to the efficient operation of a major public healthcare facility as an Administration Clerk specialising in Supply Chain Management, specifically within the stores environment at Groote Schuur Hospital in Observatory. Based in the hospital’s warehouse and stores unit, the role is central to ensuring that stock levels are maintained accurately, that supplies are readily available for clinical and support departments, and that the movement of goods is recorded and managed in line with provincial treasury and health department regulations. As part of the Western Cape Government’s health infrastructure, the successful candidate will work within a structured team, liaising with internal users and external suppliers to keep the supply chain running smoothly.

To be considered for this post, applicants must hold a Senior Certificate or equivalent qualification, with Mathematics or Accounting as a passed subject. Alternatively, a Senior Certificate combined with relevant experience or competencies that directly address the key performance areas of the role will be accepted. Practical experience in a supply chain management and warehouse environment is essential, as the duties require a working understanding of stock control processes, stores administration, and supplier interaction. The role demands specific technical skills, including hands-on proficiency with the SYSPRO or LOGIS electronic systems, which are used for inventory management and procurement tracking. In addition, strong organisational abilities, sound interpersonal and communication skills, and computer literacy in MS Word, MS Excel, and Outlook are required to manage records, respond to queries, and coordinate effectively with colleagues and suppliers.

The core responsibilities of the position revolve around the smooth and accurate running of the store and warehouse. This includes verifying stock holdings, monitoring inventory levels, and identifying slow-moving stock so that decisions can be made regarding redistribution, write-offs, or procurement adjustments. The clerk is also responsible for maintaining proper filing systems and ensuring that the electronic system is updated timeously and correctly, which is vital for audit purposes and for providing reliable management information. Another key duty is communicating with and managing suppliers, which involves coordinating deliveries, resolving discrepancies, and maintaining professional working relationships. The role also requires the proper resolution of queries from hospital staff and other stakeholders, as well as providing assistance where needed to ensure that the stores function does not become a bottleneck in patient care or hospital operations.

This is an entry-level administrative post within the public service, graded according to the Occupation Specific Dispensation (OSD) for administration personnel. It is important to note that no payment of any kind is required when applying for this vacancy, and applicants should be wary of any request for money in connection with the recruitment process. Shortlisted candidates may be required to undergo a practical test as part of the selection process, which will assess their ability to perform the key tasks associated with the role. The post is based at Groote Schuur Hospital, a prestigious academic hospital, and offers the successful candidate the chance to develop a career in public sector supply chain management while contributing to the delivery of healthcare services. Interested applicants should ensure that their applications reflect the required qualifications and experience, and that they submit before the advertised closing date as indicated in the circular.