ADMINISTRATION CLERK PRODUCTION REF NO: 301026/45 Branch: Water And Sanitation Services Management: NW Cd: Provincial Operations: Northwest

This position offers an opportunity to serve as an Administration Clerk within the Production unit of the North West Provincial Operations branch of the Department of Water and Sanitation, based in Mmabatho. The role is situated in the Corporate Support Services Sub-Directorate, where the incumbent will provide essential secretarial, receptionist, and administrative support to ensure the smooth functioning of the office. As a level 05 clerical post, it forms part of the broader public service administrative framework, and the successful candidate will work closely with the Deputy Director: Corporate Support Services, as well as with internal and external stakeholders across the province.

To be considered for this role, applicants must hold a Senior Certificate (Grade 12) or an equivalent relevant qualification. The department is looking for candidates who possess a solid working knowledge of clerical functions and practices, including the ability to capture data, operate a computer, and collate administrative statistics. A basic understanding of human resources prescripts, as well as familiarity with financial operating systems such as PERSAL, BAS, and LOGIS, is required. Knowledge of the legislative framework governing the Public Service and an understanding of working procedures within the specific environment are also essential. The ideal candidate will demonstrate strong interpersonal relations, flexibility, teamwork, and basic problem-solving and analytical skills. Additional competencies include people and diversity management, client orientation and customer focus, effective communication, accountability, ethical conduct, computer literacy, planning and organising, and good verbal and written communication skills in the relevant language.

The duties of the Administration Clerk are varied and central to the efficient operation of the Sub-Directorate. The incumbent will be responsible for providing secretarial, receptionist, and administrative support, including receiving telephone calls and messages for the Provincial Office and channelling calls to the appropriate role players. The role involves coordinating and arranging all meetings and events for the Corporate Support Services Sub-Directorate, collecting relevant information to enable the Deputy Director to prepare for these meetings, and recording minutes for management as required. The clerk will also compile and coordinate documents, operate office equipment such as photocopy machines, and liaise with both external and internal stakeholders. General clerical support services will be rendered, and the position also entails processing and managing all travel management arrangements for the Sub-Directorate, including travel and subsistence claims and invoices arising from work activities. Furthermore, the incumbent will provide supply chain management support, personnel administration clerical support, and financial administration support within the component, ensuring that all administrative processes are handled accurately and timeously.

This is an OSD-graded position with a salary at level 05, and the closing date for applications is provided in the vacancy circular. It is important to note that shortlisted candidates will be required to undergo ethical and practical tests as part of the selection process. This role is ideal for a detail-oriented, organised individual who thrives in a supportive administrative capacity and is committed to upholding the values of the public service.