ADMINISTRATION CLERK: (DCRS)

This position offers an opportunity to contribute to the efficient administration of justice within the KwaZulu-Natal Division of the High Court, based in Pietermaritzburg. As an Administration Clerk within the court environment, the incumbent will be part of the Office of the Chief Justice, specifically supporting the court recording and administrative functions. The role is essential to ensuring that court proceedings are accurately captured and that the necessary administrative support is provided to judicial officers and court management. This is an entry-level clerical post, graded at salary level 05, and the successful candidate will be required to enter into a performance agreement upon appointment, which is a standard condition for such roles within the public service.

Candidates wishing to apply should possess a Grade 12 certificate or an equivalent qualification at NQF level four, recognised by the South African Qualifications Authority. Importantly, no prior work experience is required, making this an accessible opportunity for individuals entering the public service or seeking to build a career in court administration. While not mandatory, holding a valid driver’s licence will be considered an added advantage. The role demands a solid set of skills including strong verbal and written communication, good interpersonal relations, effective planning and organisational abilities, computer literacy in MS Office, and a sound grasp of administrative processes. In addition, the ideal candidate will demonstrate flexibility and a willingness to work as part of a team, as court environments often require adaptability to changing schedules and priorities.

The core duties of this role revolve around the recording of court proceedings. The Administration Clerk will provide administrative support in the pre-recording phase, ensuring that all necessary preparations are made before sessions begin. This includes rendering proper recording of court proceedings during sessions, which requires attention to detail and accuracy. After sessions, the clerk will perform playback events or handle post-session tasks as required. Beyond these technical recording duties, the position also involves providing broader administrative support to the Court Manager, Registrar, or Supervisor, as directed. This may include assisting with documentation, managing records, and supporting the smooth flow of court operations. The role is therefore both procedural and supportive, requiring a candidate who can handle multiple tasks with precision and professionalism.

The organisation is committed to employment equity, and preference will be given to candidates in line with its equity goals. This means that applicants from designated groups are encouraged to apply. The post is advertised through the public service vacancy circular, and interested individuals must ensure they follow the application instructions carefully, quoting the relevant reference number and submitting their applications before the specified closing date. Enquiries regarding the technical aspects of the role and human resources matters are available through the contact details provided in the advertisement. This is a stable, career-oriented position within the judiciary, offering valuable experience for those interested in court administration and the broader legal system.