ADMINISTRATION CLERK: ASSESSMENT

This position offers an opportunity to contribute to the operational efficiency of the Western Cape Mobility Department within the Western Cape Government. As an Administration Clerk focused on assessment, the successful candidate will be based at the department’s centre in the Western Cape and will function as a key support resource within the component. The role is structured at a salary level 05, reflecting its clerical and administrative nature, and is ideal for an individual who is organised, detail-oriented, and capable of handling a variety of administrative tasks in a government environment.

The core purpose of the role is to provide comprehensive clerical support across several functional areas. This includes rendering general clerical support services, which involves tasks such as data capturing, record keeping, document management, and the operation of computer systems. In addition, the incumbent will provide supply chain clerical support services within the component, assisting with procurement-related administrative processes. The position also extends to personnel administration clerical support, meaning the clerk will help with human resource documentation and related administrative workflows. Furthermore, the role requires providing financial administration support services within the component, which may involve processing financial documents, maintaining records, and supporting budget-related administrative functions. The ability to collect and compile statistics is also a key part of the duties, as is ensuring that all work aligns with the legislative framework governing the Public Service and the specific working procedures of the environment.

To be considered for this vacancy, applicants must hold a Grade 12 Senior Certificate or an equivalent qualification. Beyond the formal qualification, the role demands a sound knowledge of clerical duties and practices, including data capturing and computer operation. A good understanding of the legislative framework governing the Public Service is essential, as is familiarity with the working procedures relevant to the environment. The required skills are broad and include numeracy, literacy, computer literacy, and strong verbal and written communication. The successful candidate will also need to demonstrate proficiency in data capturing, record keeping, document management, and interpersonal relations. Time management and attention to detail are critical, as the role involves handling multiple administrative tasks accurately and within set deadlines.

Shortlisted candidates should be prepared for a rigorous selection process. They will be required to attend interviews on a date and time determined by the department and must submit duly completed and signed vetting and supporting documentation within the timeframe communicated prior to the interview. Failure to provide these documents without reasonable justification may result in the candidate not being considered further. Additionally, all shortlisted candidates will undertake two pre-entry assessments: one practical exercise to determine suitability based on the post’s technical and generic requirements, and another integrity assessment focusing on ethical conduct. The results of these assessments will be scored as an additional criterion during the interview process. The selection process will be guided by the employment equity targets of the employing department. By applying, candidates consent to the Western Cape Government contacting previous employers or managers for employment references, which may include enquiries about disciplinary records and reasons for leaving. This is a thorough recruitment process designed to identify a capable and ethical candidate for this important administrative support role.