Senior Coordinator: Postgraduate Studies (Division of Student Administration – Faculty of Economic and Management Sciences)

Faculty: Economic and Management Scienc

Department: EMS Deans Office

Overview: To perform administrative tasks in the Economic and Management Sciences Faculty’s Unit for Student Administration related to the enrolment and graduation of undergraduate and postgraduate students.

DIVISION OF STUDENT ADMINISTRATION, FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES

POST TITLE: SENIOR COORDINATOR: POSTGRADUATE STUDIES 

PEROMNES POST LEVEL: 7

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

To perform administrative tasks in the Economic and Management Sciences Faculty’s Unit for Student Administration related to the enrolment and graduation of undergraduate and postgraduate students.

RESPONSIBILITIES:

• Planning, organising, co-ordination of the year’s activities, allocation of duties and staff planning in the section;
• Providing leadership to staff to meet objectives and requirements and manage performance of staff members;
• Attend meetings i.e. Faculty Board meetings, coordinators meetings, admission forum meetings etc. open days, school visits;
• Co-ordinate and monitor applications, exclusions, appeals and admission processes of assigned staff in the division (undergraduate, postgraduate and international students);
• Quality control and training on all processes in student administration;
• Manage staff involvement and execution of tasks in graduation ceremonies.
• Liaison with a broad spectrum of stakeholders (diplomats, prospective students, registered students and other stakeholders); and
• Deliver an exceptional and client friendly service to students and all stakeholders involved in the student administrative processes at the University of Pretoria.

MINIMUM REQUIREMENTS:

• An appropriate and relevant Bachelors or B-Tech degree qualification;
• At least 4 years’ experience in a tertiary environment related in Administration which includes one year supervisory experience:
  • Specific experience with all processes in Student Administration from applications of undergraduate and postgraduate students, admissions, registration, programme advertisement, degree audits and graduation ceremonies; and
• A driver’s license. 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Applicable professional communication and language skills, both written and verbal;
• Interpersonal and conflict management skills; 
• Decision making and prioritising abilities; 
• Time management skills specifically related to overtime and/or weekends when required;
• Computer literacy with knowledge and experience of PeopleSoft, MS-Office packages, email, internet etc.; 
• Ability to work independently and participate effectively within a team;
• Accuracy and the ability to maintain confidentiality; and
• Ability to function effectively under pressure.

ADDED ADVANTAGES AND PREFERENCES:

• Relevant post-graduate degree with at least two years’ experience  in a tertiary environment specifically related to Student Administration.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED medical aid scheme and UMVUZO and contributes 50% of the applicable monthly premium. 

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP. 

In applying for this post, please attach:

• A comprehensive CV;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE:  15 July 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:  Mrs Ziyanda Mashalaba, Tel: (012) 420 2655 for application-related enquiries, and Mrs Y Malaza, Tel: (012) 420 3327for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 30 November 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

The University of Pretoria reserves the right to not fill the advertised positions.