SENIOR ADMINISTRATIVE OFFICER (KEY CUSTODIAN)

A relevant three-year tertiary qualification, National Diploma/Degree in Security Risk Management (at least 360 credits). Three years appropriate experience within the Security environment as Key Custodian. Computer literacy that would include a good working knowledge of Microsoft Office products. Valid driver’s license (code 8). Knowledge of Client Relationship Management. Knowledge of Access Control to Public Premises and Vehicle Act. Knowledge of Physical security communication security, IT security, security awareness. Knowledge of Private security Industry Regulatory Authority. Knowledge of Criminal Procedure Act. Knowledge of Fire Brigade Act. Knowledge of Occupational Health and Safety Act. Knowledge of Application of the prescribed minimum Information Security Standards (MISS). Knowledge of Access Control to Public Premises and Vehicle Act. Knowledge of GEPF services and products will be an advantage. Knowledge of relevant and applicable security and directives. Analytical skills. Facilitation skills. Presentation skills. Report writing skills. Motivational skills. Customer relations. Supervisory skills. Leadership skills. Problem solving skills. Excellent verbal and written communication skills with the ability to communicate at all levels. Organization and coordination. Driving skills (hence the requirement of a license). Ability to build strong network relationship. Work independently. Experience in security breach/incident investigation. Persuasiveness. Reliability. Stress coping abilities. Ability to meet deadlines. Integrity. Ability to multi focus.

The incumbent will be responsible for a wide variety of tasks which include but are not limited to the following: Implement key control and incident management procedures and policies. Provide advice and guidelines on the interpretation and application of legislation, policies and procedures .Drafting of a Key Management Policy and Procedure for adherence by all GPAA employees .Conduct periodic key inventory inspections .Implement and monitor the key control and incident management policies .Implement the operational plan and reports .Prepare and present quarterly reports to management .Conduct quarterly audits on the day-to-day management of keys at all GPAA offices; draft corrective actions. Draft an Incident Management Policy and Procedure to which all incidents will be administered. Ensure compliance with the GPAA Key Management Policy and Procedure. Manage the utilization of keys within GPAA. Establish and maintain key control register. Conduct periodic key inventory inspections .Conduct maintenance and operation of the GPAA’s key depository (keys to certain areas are issued and returned to the custodian) .Ensure that spare keys are always available at all offices .Managing and storing of keys .Conduct regular inspection of locks and keys .Regular after hour visits to security control point to determine if duplicate keys are managed correctly .Conduct operation and maintenance of GPAA’s key depository. Facilitate training on setting of safe combinations to employees. Ensure that all key incidents are reported: Compile the routine correspondence and reports on incidents Maintain the incident report. Liaise with the relevant stakeholders on the incidents reported. Produce monthly key audit reports. Investigation regarding the reporting of lost keys .Compile a database on all related incidents and breaches .Compile a database on which incidents will be recorded and administered .Check OB at GPAA head office to get familiarized with all security incidents and breaches .Manage procedures followed by the Emergency Control Centre in cases of incidents/ breaches .Conduct quarterly audit on incident administration at all GPAA offices to ensure compliance to GPAA Incident Management Policy and Procedure .Provide feedback and report to relevant stakeholders: Compile inventory reports on the lock and keys .Draft weekly reports for completion by all responsible employees / service providers to remain up to date with Establishment and maintenance of keys control registers .Compilation of routine correspondence and reports regarding key incidents and investigations. Compilation of monthly reports about key control matters. Compile monthly report on incidents experienced and feedback obtained with corrective action proposed and implemented. Provide security services in GPAA adhoc and special events. Manage safety and security at GEPF and GPAA special events. Coordinate and submit a completed event categorization form to SAPS office. Facilitate security cluster stakeholders’ plenary meetings for GEPF national community road shows. Conduct security risk assessments and submit propose mitigating strategies. Develop and submit operational plans for events. Manage all security – related events activities and ensure compliance with legislative requirements. Facilitate and manage parking arrangements and allocations for GEPF customers ad GPAA staff personnel.

Sanele Ngema Tel No: (012) 319 3501 for more information and application enquiries. [email protected]

To apply visit: https://erecruitment.gpaa.gov.za/

All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It should be noted that the GPAA does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information. Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions. For SMS positions, certain candidates may be required to undergo additional Psychometric Assessments. Applicants must note that pre-employment checks and references will be conducted once they are short-listed and the appointment is also subject to a positive outcome on these checks, which include, but not limited to: security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. Applicants will be required to meet vetting requirements as prescribed by Minimum Information Security Standards in line with the new DPSA Directive effective 01 April 2024. By submitting your application, it also means you consent to the GPAA processing your information for Human Resources Management purposes. It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense. Upon appointment, successful candidates will be required to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68. The status of your application will be visible on the e-Recruitment system. However, if you have not received feedback from the GPAA within 6 months of the closing date, please regard your application as unsuccessful. The candidate must take note: It is the GPAA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion / appointment will promote representativeness in line with the numerical targets as contained in GPAA’s Employment Equity Plan. Note: The GPAA reserves the right not to fill the below-mentioned posts, withdraw or to put on-hold a position and/or to re-advertise a post. The GPAA is compliant with the requirements of POPIA.

PSV Circular 21 of 2026, Post 21/106