SENIOR ADMINISTRATION OFFICER: PROPERTY MANAGEMENT

A relevant three (3) year National Diploma/ Degree at 360 credits Three (3) years’ relevant experience of which one 2 years should be supervisory experience. OR relevant five (5) years’ experience. Computer literacy that would include a good working knowledge of Microsoft Office products. Knowledge of Property Management. Knowledge of Administration and Management principles. Knowledge of Customer Relationship Management. Knowledge of Technical Building Maintenance Requirements Knowledge of Contractual obligation. Knowledge of Lease Agreements. Analytical skills. Strong leadership and managerial skills. Project management skills. Planning& organising skills. Decision making and problem-solving skills. Communication skills. Motivational skills. Ability to establish controls to monitor tasks. Customer oriented. Persuasiveness and flexibility. Customer service orientation. Ability to take responsibility. Ability to work under pressure. Ability to delegate. Integrity, reliability and honesty. Quality and results orientated.

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: Manage the administration of leasing of properties for GPAA: Prepare lease documents. Initiate and manage leases for GPAA office accommodation. Liaise with landlords of the various buildings on operational matters and communicate the information to building users where required. Implement Lease Management Systems in line with GPAA guidelines and National Treasury regulations to ensure orderly, efficient workflow. Facilitate the legal vetting of leases. Review the leases for renewal and cancellation. Verify rental invoices against lease amounts before payments. Facilitate the Administration and planning of GPAA Accommodation: Ensure office accommodation plans are aligned with strategic objectives of the GPAA, Coordinate the investigation of availability and suitability of options for new acquisitions. Determine the capacity of all existing accommodation facilities and make recommendations, Coordinate the applications for new office accommodation and submit to landlords. Assist in viewing and evaluating identified offices to ensure compatibility with the office space with GPAA requirements. Assist in monitoring renovations of newly acquired offices to ensure layout fits GPAA requirements and work is completed within set timelines. Provide administrative support with facility usage, operations and equipment maintenance in all offices. Ensure adequate operation of both hard and soft services contracts within Facilities unit: Prepare specifications for various services within Facilities Management. Monitor adherence to service levels agreed between GPAA and various contractors. Check and sign off on delivery of various goods and services ordered by the FM unit. Validate payment claims and submit for payment. Liaise with internal and external stakeholders. Ensure compliance with Occupational Health & Safety and other legislative provisions: Ensure that all office accommodation spaces adhere to the legislative provisions. Participate in Health and Safety Exercises conducted by the GPAA, like evacuation drills. Provide administrative support to the unit: Perform office administration. Organize office logistical matters. File office correspondence documents and reports. Draft and type standard correspondence and documents. Complete of forms and documents in the office. Order stationery and equipment for the section.

Sanele Ngema Tel No: (012) 319 3501 [email protected]

To apply visit: https://erecruitment.gpaa.gov.za/

All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It should be noted that the GPAA does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information. Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions. For SMS positions, certain candidates may be required to undergo additional Psychometric Assessments. Applicants must note that pre-employment checks and references will be conducted once they are short-listed and the appointment is also subject to a positive outcome on these checks, which include, but not limited to: security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. Applicants will be required to meet vetting requirements as prescribed by Minimum Information Security Standards in line with the new DPSA Directive effective 01 April 2024. By submitting your application, it also means you consent to the GPAA processing your information for Human Resources Management purposes. It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense. Upon appointment, successful candidates will be required to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68. The status of your application will be visible on the e-Recruitment system. However, if you have not received feedback from the GPAA within 6 months of the closing date, please regard your application as unsuccessful. The candidate must take note: It is the GPAA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion / appointment will promote representativeness in line with the numerical targets as contained in GPAA’s Employment Equity Plan. Note: The GPAA reserves the right not to fill the below-mentioned posts, withdraw or to put on-hold a position and/or to re-advertise a post. The GPAA is compliant with the requirements of POPIA.

PSV Circular 21 of 2026, Post 21/103