ADMINISTRATION CLERK: STRATEGIC SUPPORT

This position offers an opportunity to contribute to the operational effectiveness of the Western Cape Mobility Department, a provincial government entity responsible for transport and mobility services. As an Administration Clerk focused on Strategic Support, the successful candidate will function within a structured public service environment, providing essential administrative assistance that enables the department to meet its service delivery objectives. The role is graded at Level 05, which reflects an entry-level clerical position within the broader Western Cape Government administrative framework, and it is based at the department's Western Cape location. This is a permanent, full-time post that requires a reliable and organised individual who can manage multiple administrative functions simultaneously while adhering to the legislative and procedural standards that govern the public sector.

To be considered for this role, applicants must hold a Senior Certificate, which is equivalent to Grade 12 or a recognised NQF Level 4 qualification. Beyond the formal educational requirement, the department seeks candidates who possess a solid working knowledge of clerical duties and administrative practices, including the ability to capture data accurately, operate computer systems, and collect and compile statistics. A sound understanding of the legislative framework governing the Public Service is essential, as is familiarity with the specific work procedures relevant to the working environment. In terms of skills, the ideal candidate will be proficient in using computer systems effectively, capable of planning and organising their own workload, and able to communicate clearly and professionally in both written and verbal formats in the required language. These competencies are fundamental to performing the duties expected of the post.

The core responsibilities of this position span four distinct areas of administrative support. Firstly, the incumbent will render general clerical support services, which typically involves tasks such as record-keeping, filing, correspondence management, and general office coordination. Secondly, the role requires providing supply chain clerical support within the component, meaning the candidate will assist with procurement-related administrative processes, including capturing orders, maintaining supplier records, and supporting the acquisition of goods and services. Thirdly, the position involves personnel administration clerical support, which entails assisting with employee-related documentation, leave records, and other human resource administrative functions. Finally, the clerk will provide financial administration support, which may include processing invoices, capturing financial data, and assisting with budget monitoring and expenditure tracking. Together, these duties require a versatile individual who can seamlessly transition between different administrative domains while maintaining accuracy and confidentiality.

Candidates who are shortlisted should be prepared for a rigorous selection process. They will be required to attend interviews on a date determined by the department and must submit duly completed and signed vetting and supporting documentation within a specified timeframe prior to the interview. Failure to provide this documentation without reasonable justification may result in disqualification from the process. Additionally, all shortlisted candidates will undergo two pre-entry assessments: a practical exercise to evaluate their suitability based on the technical and generic requirements of the post, and an integrity assessment to measure ethical conduct. The results of these assessments will be scored as an additional criterion during the interview. The selection process will be guided by the employment equity targets of the employing department, and by applying, candidates consent to the Western Cape Government contacting previous employers for reference checks, which may include enquiries about disciplinary records and reasons for leaving previous positions. This is a demanding but rewarding role for individuals who are detail-oriented, ethical, and committed to supporting public service delivery.