ADMINISTRATION CLERK: PRODUCTION

This position offers an entry-level opportunity within the Department of Defence, specifically based at the Armscor Building in Erasmuskloof, Pretoria, and falls under the Defence Policy, Strategy and Planning Division. As an Administration Clerk specialising in production, the successful candidate will provide essential administrative and clerical support to the Directorate Departmental Policy Support, helping to ensure the smooth functioning of the division’s internal processes. The role is ideal for a candidate with a Grade 12 certificate or equivalent qualification, as no prior work experience is required. However, applicants should possess a solid foundational knowledge of clerical duties, data capturing and collection, and an understanding of the legislative framework governing the Public Service. Familiarity with storage and retrieval procedures relevant to the working environment is also important, along with computer proficiency in MS Word, Excel and PowerPoint.

The core responsibilities of the role revolve around rendering administrative support services within the establishment. This includes operating an internal registry system, which involves the accurate recording, tracking and management of documents and files. The incumbent will also be responsible for configuration control administration, ensuring that all documentation and records are properly maintained and version-controlled in line with divisional standards. In addition, the clerk will render a general administrative function, which may involve handling correspondence, maintaining records and supporting the daily operational needs of the directorate. An office support function to the Directorate Departmental Policy Support is also required, meaning the candidate must be able to assist with scheduling, communication and other tasks that enable the directorate to function efficiently.

Beyond the technical requirements, the successful candidate must demonstrate strong interpersonal skills, organisational and planning abilities, and effective written and verbal communication. Flexibility and the capacity to work as part of a team are essential, as is the ability to perform routine tasks reliably and consistently. The department places a strong emphasis on equity and representivity, and this post is intended to promote race, gender and disability representation in line with the departmental Employment Equity plan. Applicants should note that the appointment process includes several conditions: a prescribed application form must be used and signed, and only shortlisted candidates will be asked to submit certified copies of qualifications and other documents. The successful candidate will be subjected to personnel suitability checks, including criminal record, citizenship, financial and asset record verification, as well as qualification and employment verification. A full security vetting process will also be undertaken, and the appointment is subject to a twelve-month probation period. Shortlisted candidates may also be required to undergo pre-entry assessments, including a practical exercise and an integrity assessment, and successful appointees must disclose their financial interests within one month of appointment. This is an OSD-graded position, and the role offers a solid foundation for a career in public service administration.