ADMINISTRATION CLERK: DEMAND AND ACQUISITION MANAGEMENT SERVICES (X2 POSTS)

This position of Administration Clerk for Demand and Acquisition Management Services is based within the Education District Office and is available at two locations, namely Nelson Mandela Bay and Sarah Baartman. The role sits within the broader administrative support structure of the district office, where the incumbent will be responsible for providing essential clerical and procurement-related services to ensure the smooth functioning of the component. This is an entry-level post graded at Level 05, making it suitable for individuals who have recently completed their schooling and are looking to begin a career in the public service, particularly within the education sector.

Candidates wishing to apply must hold a Grade 12 certificate, and no prior work experience is required for this position. However, applicants must possess effective written and verbal communication skills, with a good command of the English language, as well as a sound understanding of key legislative frameworks including the Public Finance Management Act, Treasury Regulations, the Public Service Act, and the Employment of Educators Act. The role demands well-developed reasoning and mathematical abilities, innovative thinking, and strong problem-solving skills. The successful candidate must also be capable of executing a variety of tasks simultaneously and working effectively under pressure. While not a mandatory requirement, knowledge of the education sector will be considered an added advantage.

The duties attached to this post are varied and encompass the full spectrum of administrative and procurement support. The incumbent will be expected to record, organise, store, capture, and retrieve correspondence and data, update registers and statistics, and handle routine enquiries from both internal and external stakeholders. Other responsibilities include making photocopies, sending and receiving facsimiles, distributing documents and packages, and maintaining the component’s filing system. The role also involves typing basic letters and correspondence, keeping incoming and outgoing registers, and liaising with stakeholders regarding the procurement of goods and services. This includes obtaining quotations, completing procurement forms for standard office items, and managing the stock control of office stationery. Furthermore, the clerk will be responsible for maintaining the asset register, leave register, attendance register, and personnel records for the component. Additional duties include arranging travel and accommodation for officials, checking the correctness of subsistence and travel claims before submission to the manager for approval, and handling telephone accounts and petty cash.

Applicants should note that this is a permanent post subject to a probation period, and successful candidates will undergo a personnel suitability check, including criminal record, citizenship, financial, and qualification verification. Shortlisted candidates may also be required to undertake pre-entry assessments and a skills or knowledge test. The department is committed to addressing Employment Equity Affirmative Action Measures in line with its Employment Equity Plan, and while applications from all racial groups are welcome, the equity targets of the recruiting department will be adhered to. Correspondence will be limited to shortlisted candidates only, and those who have not been contacted within six months of the closing date should consider their application unsuccessful.