ADMINISTRATION CLERK: PROJECTS

This position offers an entry-level opportunity within the Compensation Fund, based in Pretoria, for an Administration Clerk focused on project support. Operating within the broader framework of the Department of Employment and Labour, the role is designed for a candidate who has completed a Grade 12 Certificate (NQF level 4) as recognised by SAQA, and importantly, no prior work experience is required. This makes the post particularly suitable for individuals beginning their career in public sector administration. The successful appointee will be expected to develop an understanding of the Compensation Fund’s objectives and business functions, as well as the specific goals and performance requirements of the directorate to which they are assigned. A working knowledge of relevant legislation, including the Compensation for Occupational Injuries and Diseases Act and the Public Service Act, alongside departmental regulations and policies, will be essential in supporting the unit’s daily operations.

The core duties of the role revolve around providing comprehensive project management administration services. This includes assisting with the coordination and monitoring of project activities, ensuring that administrative processes run smoothly, and supporting project managers with documentation and scheduling. In addition, the incumbent will render effective administrative support services, which encompasses tasks such as handling correspondence, preparing reports, and maintaining accurate records. A significant component of the position involves registry support services, meaning the clerk will be responsible for the proper filing, retrieval, and safekeeping of both physical and electronic records, ensuring compliance with data and records management protocols. Furthermore, the role requires providing logistical support services, which may involve arranging meetings, organising venues, managing travel bookings, and ensuring that the necessary equipment and materials are available for project-related activities.

Candidates must bring a strong set of foundational skills to the role. Effective communication, both verbal and written, is critical, as the clerk will interact with internal staff, stakeholders, and members of the public. Good business writing skills are required for drafting memos, minutes, and official correspondence. The ability to capture data accurately and manage records is a key requirement, as is professional telephone etiquette. In addition, the successful candidate should demonstrate sound planning and organising abilities, allowing them to prioritise tasks and meet deadlines within a busy office environment. A commitment to customer service, aligned with the Batho Pele principles, is also vital, as the Compensation Fund serves a broad range of claimants and stakeholders.

This is an OSD-graded government position, and all appointed staff are subject to the rules and conditions of public service employment. In line with the department’s employment equity targets, priority in the selection process will be given to persons with disabilities, as well as Indian and White candidates. While no experience is required, a foundational knowledge of the Compensation Fund’s value, its stakeholder landscape, and the regulatory environment will be advantageous. This post provides an excellent chance to gain practical exposure to project administration within a statutory body, offering a solid foundation for future career growth in the public service.