SENIOR ADMINISTRATIVE OFFICER

This vacancy offers an opportunity for an experienced administrative professional to join the Deeds ICT component within the Office of the Chief Registrar of Deeds in Gauteng, based in Pretoria. As a Senior Administrative Officer at Level 08, the successful candidate will operate in a demanding government environment, providing a broad range of financial, supply chain, asset and general office support services. This is an operational yet strategic role that requires a thorough understanding of public service financial and regulatory frameworks, as the incumbent will be responsible for coordinating budgets, audits and procurement processes that keep the unit running efficiently.

Applicants must hold a Grade 12 certificate and a National Diploma in Public Administration, Public Management, Business Administration, Business Management or a relevant equivalent qualification. A minimum of two years’ experience in an administrative environment is required. The position demands solid job-related knowledge, including the Public Service Regulations, financial and Treasury Regulations, and the Basic Accounting System (BAS). Candidates should also demonstrate computer literacy, strong interpersonal and communication skills, organising and planning abilities, analytical and problem-solving capabilities, financial management skills and report writing expertise. Personal attributes such as confidentiality, fairness, respect, honesty, the ability to work under pressure, teamwork and a willingness to work extra hours are essential. A valid driver’s licence is also required.

The duties are extensive and centre on financial management. The Senior Administrative Officer will plan, facilitate and oversee the timely preparation of the annual budget in accordance with the Public Finance Management Act and Treasury Regulations, while aligning with strategic priorities on a weekly, monthly and quarterly basis. The role includes compiling the Demand Management Plan, the Medium Term Expenditure Framework, adjustment estimates and Estimated National Expenditure. The incumbent must monitor the effective, efficient and economical use of funds, document and communicate procedures for accessing and shifting funds, and coordinate budgeting, audit and financial functions. Verification of travel and subsistence, sundry and overtime payments also falls under this position.

Supply chain management is another core area. This includes administering the procurement of goods and services, maintaining the Demand Management Plan, facilitating monthly, quarterly and annual reporting on supply chain matters, and controlling the safekeeping, utilisation and maintenance of assets. The role requires proper administration of sourcing and evaluation of quotations, capture and authorisation of goods and services on the LOGIS system, and handling queries from both internal and external clients. General office support involves supervising and developing staff through individual performance agreements, assisting in developing or reviewing operational plans, compiling submissions, memoranda and responses, attending to internal audit queries, administering leave forms, making travel and conference bookings, and providing secretariat services. Asset management duties include maintaining the asset register, liaising with the asset unit during verification, managing outgoing and incoming assets, and allocating equipment to officials.

This is a supervisory position that offers the chance to make a tangible impact on service delivery within the deeds environment. As part of the broader public service recruitment process, this post carries specific employment equity targets, with preference for Coloured, Indian and White males and females, as well as persons with disabilities, in line with the department’s transformation commitments. Interested candidates should prepare a comprehensive application reflecting their qualifications and experience in these administrative, financial and supply chain functions.