FINANCE CLERK (X2 POSTS)

This position is for two Finance Clerk posts located at the Head Office of a government department. Operating within a structured public service financial environment, the role is essential to supporting daily financial administration, salary processing, budget monitoring, and record-keeping. The successful incumbents will work as part of the finance unit, ensuring that all financial transactions and related documentation are processed accurately and in line with regulatory requirements. This is a junior-to-middle clerical role at salary level 05, offering the standard public service benefits package, and it provides an opportunity for candidates with a financial qualification and some practical experience to contribute meaningfully to the department’s financial controls and accountability.

To be considered, applicants must possess a Grade 12 certificate as well as a National Diploma in Financial Management, Financial Accounting, or another relevant qualification. In addition, at least one to two years of experience working in a financial management environment is required. The role demands a solid basic understanding of financial functions and practices, including the ability to capture data, operate a computer, and collate financial statistics. Familiarity with public service financial legislation and procedures is also essential, including knowledge of the Public Finance Management Act (PFMA), the Public Service Act, Public Service Regulations, the Preferential Procurement Policy Framework Act, and the departmental Financial Manual. Working knowledge of basic financial operating systems, such as Coltech and Sage, will be advantageous. The ideal candidate will demonstrate strong computer skills, good planning and organising abilities, clear verbal and written communication, basic numeracy, and the capacity to perform routine tasks accurately. Other key attributes include the ability to operate office equipment, flexibility, good interpersonal relations, attention to detail, and a natural aptitude for working with figures.

The core duties of the post cover a wide range of financial clerical functions. The incumbent will receive invoices and check them for correctness, verification, and proper approval as part of internal control measures. This includes processing invoices by capturing payments and filing all related documentation. In terms of salary administration, the clerk will receive salary advices, check them for accuracy, and process salaries, bonuses, salary adjustments, and all deductions, followed by appropriate filing. The role also involves capturing all financial transactions, clearing suspense accounts, recording debtors and creditors, and processing electronic banking transactions. The compilation of journals is another key responsibility, along with collecting information from budget holders to compare expenditure against approved budgets. The clerk will identify variances, capture and allocate virements on budgets, distribute budget-related documents, and ensure all records are filed correctly. Additionally, the position requires receiving and capturing payments from various sources.

This advertisement appears in the PSV Circular, and interested candidates should note that there are two posts available at the Head Office. Applicants are encouraged to review the full application instructions as provided in the circular, including the required submission method and supporting documentation. Enquiries may be directed to the contact persons listed in the advertisement. No specific equity target is mentioned in the advert, but as with all public service positions, preference may be given to candidates whose appointment will promote representivity in line with departmental employment equity goals. This is an excellent opportunity for a detail-oriented individual with a financial background to gain broader experience in public sector finance administration, budget controls, and salary processing.