OFFICE ADMINISTRATOR

This position offers an opportunity to serve as an Office Administrator within the Provincial Office of the Northern Cape, operating under the Chief Directorate of Provincial Operations in the national Department of Employment and Labour. The role is central to ensuring the smooth day-to-day functioning of the Chief Director’s office, providing high-level administrative, secretarial, and organisational support. As the first point of contact for the Chief Directorate, the Office Administrator will be responsible for managing the Chief Director’s diary, receiving visitors and callers with professionalism, and ensuring that all receptionist duties are carried out efficiently. Beyond front-desk support, the incumbent will render a full secretariat service, which includes coordinating meetings, handling correspondence, and ensuring that the office runs in an orderly and responsive manner.

The successful candidate will also play a key part in the financial and resource management of the Chief Directorate. This includes assisting with the monitoring and maintenance of the budget, as well as supporting supply chain processes. The role requires the ability to facilitate and coordinate all logistical and resource requirements, ensuring that the Chief Directorate has the necessary equipment, materials, and services to operate effectively. In addition, the Office Administrator will be responsible for providing management information and records management services, meaning they must maintain accurate records, manage information flows, and ensure that documentation is stored and retrieved in line with departmental policies and procedures. Another important duty is to track and monitor project tasks within the Chief Directorate, helping to ensure that key initiatives and deliverables stay on schedule and are properly documented.

To be considered for this role, applicants must hold a three-year National Diploma at NQF level 6, or an undergraduate bachelor’s degree at NQF level 7, in one of the following fields: Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, or Public Management. In addition, at least one year of functional experience in office administration or secretariat services is required. The role demands a solid knowledge of departmental policies and procedures, administrative processes, planning and organising, and interpersonal relations. Candidates should also possess strong skills in communication, both verbal and written, as well as computer literacy, telephone etiquette, organising, listening, problem solving, and project management. These competencies are essential for managing competing priorities and interacting with a wide range of internal and external stakeholders.

This is a permanent post with a structured salary package, and the position is graded according to the public service’s Occupation Specific Dispensation. The Department of Employment and Labour is committed to employment equity, and in line with its employment equity plan, priority will be given to candidates from designated groups, specifically African females, Indian males, Indian females, and White males. Applicants who meet the qualification and experience requirements and who wish to contribute to the efficient administration of a provincial government office are encouraged to apply before the closing date. The successful candidate will be based in Kimberley, at the Provincial Office, and will report to the Chief Director or a delegated official. This role is ideal for a detail-oriented, proactive professional who thrives in a dynamic administrative environment and is committed to upholding the values of the public service.