OFFICE ADMINISTRATOR

This position is based in the Free State Provincial Office in Bloemfontein and offers an opportunity to serve as a key administrative anchor within the office of the Chief Director. As an Office Administrator, the successful candidate will be responsible for ensuring the smooth day-to-day running of the directorate by providing comprehensive receptionist and secretariat support. This includes managing the Chief Director’s diary, coordinating logistical and resource requirements, and acting as the first point of contact for visitors and callers. The role is central to maintaining an efficient, well-organised office environment within the broader provincial operations of the Department of Employment and Labour.

Candidates must hold a three-year National Diploma at NQF level 6 or an undergraduate Bachelor’s degree at NQF level 7 in Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, or Public Management. In addition, at least one year of functional experience in office administration or secretariat services is required. The role demands a solid understanding of departmental policies and procedures, planning and organising principles, administration processes, Batho Pele principles, and interpersonal relations. Strong skills in facilitation, communication both verbal and written, computer literacy, telephone etiquette, organising, decision making, analytical thinking, and project management are essential for success.

The duties of the Office Administrator are varied and include rendering a full secretariat service for the Office of the Chief Director, which involves preparing documentation, managing correspondence, and ensuring that meetings are properly arranged and recorded. The incumbent will also assist in monitoring and maintaining the budget for the Chief Directorate, including supply chain processes, and will facilitate and coordinate all logistical and resource needs. Another key responsibility is providing management information and records management services, ensuring that files and data are accurately maintained and easily retrievable. The role also requires tracking and monitoring project tasks within the Chief Directorate or Directorate, helping to ensure that deadlines are met and that reporting requirements are fulfilled.

This is a permanent government position graded under the Occupation Specific Dispensation framework, with a salary level as advertised. The Department of Employment and Labour is committed to employment equity, and in line with its affirmative action plan, priority will be given to candidates from designated groups, specifically African males and females, African persons with disabilities, Coloured males and females, Coloured persons with disabilities, as well as White males and females. Applicants who meet the qualifications and experience requirements and who are interested in contributing to the effective administration of public employment services are encouraged to apply before the closing date. The post is advertised under the Public Service Vacancy Circular, and all applications must be submitted through the official channels specified in the full advertisement.