ADMINISTRATION CLERK PRODUCTION REF NO: 301026/44 Branch: Infrastructure Management: Southern Operations Cd: Water Resource Infrastructure Operations and Maintenance Dir: Operations

This position is for an Administration Clerk specialising in production support within the Department of Water and Sanitation, specifically under the Infrastructure Management branch, Southern Operations, in the Water Resource Infrastructure Operations and Maintenance division. Based in Gqeberha (Port Elizabeth), the role is a clerical and administrative support post that contributes to the smooth functioning of the operational unit. The incumbent will work within a team that manages water resource infrastructure, ensuring that administrative processes, records, and financial support functions are handled accurately and efficiently. This is a Level 05 position within the public service, and it offers an opportunity for a detail-oriented individual to support the broader mission of maintaining and operating water infrastructure in the Southern Operations region.

To be considered for this role, applicants must have a Senior Certificate (Grade 12) or a relevant qualification. The role requires a solid understanding of clerical functions and practices, including the ability to capture data and compile administrative statistics. Computer literacy is essential, as is knowledge of basic financial operating systems, specifically SAP. Candidates should also be familiar with the working procedures relevant to the environment, and possess basic problem-solving and analytical skills. Good communication abilities, client orientation, and a strong customer focus are important, as is the capacity to work collaboratively in a team and maintain good interpersonal relations. These competencies are necessary to handle the varied administrative demands of the component.

The duties of the Administration Clerk are broad and include rendering general clerical support services across the component. This involves recording, organising, storing, capturing, and retrieving correspondence and data, as well as updating registers and statistics. The clerk will handle routine enquiries, make photocopies, send and receive facsimiles, and distribute documents or packages to stakeholders as needed. Maintaining an efficient filing system is a key responsibility, along with typing letters and other correspondence when required. The role also involves keeping the incoming and outgoing document register, managing the component’s leave register, maintaining personnel records, and overseeing the attendance register. In addition, the clerk provides supply chain management support, arranges travel and accommodation, and assists with financial administration. This includes capturing and updating expenditure, checking subsistence and travel claims for correctness before submitting them to the manager for approval, and handling telephone accounts and petty cash for the component.

Preference will be given to candidates from the Nelson Mandela District, in line with the department’s equity and local employment objectives. This is a full-time, permanent government position, and the successful candidate will be expected to uphold the values of the public service while delivering reliable administrative support. The role is ideal for someone who thrives on routine but varied clerical work, enjoys interacting with people, and takes pride in keeping accurate records and supporting financial processes. The position is advertised through the department’s official recruitment circular, and interested applicants should ensure they meet all the requirements before applying. This summary provides a comprehensive overview of what the role entails, the qualifications needed, and the responsibilities that will be expected on a daily basis.