ADMINISTRATION CLERK SUPERVISOR REF NO: 301026/30 Branch: Water And Sanitation Services Management: WC Cd: Provincial Operations: Western Cape

This position is for an Administration Clerk Supervisor within the Department of Water and Sanitation, based in George in the Western Cape, and falls under the Provincial Operations directorate of the Water and Sanitation Services Management branch. The role is a supervisory clerical post that supports the broader provincial team by ensuring administrative, financial, procurement and human resource functions run smoothly. The incumbent will be responsible for overseeing the day-to-day administrative operations of the component, allocating tasks to staff, monitoring progress, and maintaining accurate records and registers. The context is one of public service delivery, requiring strict adherence to departmental policies, financial prescripts and labour relations frameworks.

Applicants need a Senior Certificate or Grade 12, or a relevant qualification, together with three to five years of experience in administration. A certificate or national diploma in Office Administration, or a related qualification, will be an added advantage. A valid unexpired driver's licence must be disclosed. The department looks for knowledge of administrative procedures, labour law, dispute resolution processes, labour relations policies, and an understanding of social and economic development issues. Basic financial management and knowledge of the Public Finance Management Act are required, as is familiarity with financial operating systems such as PERSAL, BAS and LOGIS. Knowledge of human resources prescripts, knowledge management, problem-solving, people and diversity management, client orientation, communication skills, accountability and ethical conduct are all essential competencies.

The main duties include providing administrative support to all personnel in the component, compiling and managing the budget, controlling expenditure, analysing procurement trends, implementing policies, and engaging suppliers regarding purchased materials. The supervisor will develop action plans for the section, handle administrative functions, and assist with financial administration. This includes receiving, checking and compiling payment advices and VA2 forms before forwarding them to the procurement office for payment, compiling monthly reports, implementing financial transactions, and providing procurement services. The role also involves processing payments for goods and services, checking professional service providers' claims in terms of rates and annual fees, and maintaining registers. The supervisor allocates tasks to staff, manages progress, implements approved resolutions, prepares submissions, and keeps the filing system, attendance register, personnel records and leave register up to date. Assistance with compiling Human Resource Management documentation and supervising financial administration support, such as capturing expenditure and checking subsistence and travel claims before submission to the manager, is also part of the role.

The Department of Water and Sanitation is an equal opportunity employer, and employment equity targets will be considered in line with the Constitution and the Employment Equity Act. Women and persons with disabilities are encouraged to apply. Shortlisted candidates will undergo suitability checks, including qualification verification, reference checks, and criminal and credit checks. Foreign qualifications must be accompanied by a SAQA evaluation certificate when shortlisted, and foreign nationals or dual citizenship holders must provide a police clearance from their country of origin. Candidates may be required to complete a financial disclosure form and undergo security clearance. Correspondence is limited to shortlisted candidates, and applicants who do not receive feedback within three months should consider their application unsuccessful. The department reserves the right not to fill the post. Applications must be submitted online, and no late or faxed applications will be accepted.