HUMAN RESOURCE CLERK

This position offers an opportunity to contribute to the human resource operations of a national government department, specifically within the Human Resource Strategy Planning and Systems directorate. Based in Gauteng (Pretoria), the Human Resource Clerk serves as a vital administrative link in the implementation of HR policies and practices across the department. The role is structured at a junior administrative level, making it an excellent entry point for individuals who are detail-oriented, organised, and keen to build a career in public service human resources. The work is varied and touches on the full employee lifecycle, from recruitment through to termination of service, and requires a solid understanding of how a government registry and HR administration environment functions.

To be considered, applicants must hold a Grade 12 Certificate or an equivalent recognised qualification. Beyond formal education, the role demands practical knowledge of registry duties and procedures, including the ability to capture data accurately and operate a computer. A working knowledge of the legislative framework governing the Public Service is essential, as is familiarity with storage and retrieval procedures specific to the working environment. Candidates should also demonstrate a clear understanding of how a registry operates within a government setting. On the skills side, the department is looking for someone with strong planning and organisational abilities, computer literacy, proficiency in language, and effective verbal and written communication. Interpersonal relations, flexibility, and the ability to work as part of a team are equally important, as the clerk will interact with colleagues, managers, and external clients on a daily basis.

The core duties of the Human Resource Clerk revolve around implementing human resource administration practices. This includes supporting recruitment and selection processes such as advertising vacancies, processing appointments and transfers, verifying qualifications, providing secretariat functions during interviews, and managing absorptions and probationary periods. The role also involves implementing conditions of service, which covers leave, housing, medical benefits, injury on duty claims, long service recognition, overtime, relocation, pension, allowances, and the Policy and Procedure on Incapacity Leave and Ill-Health Retirement (PILIR). In addition, the clerk will assist with performance management processes and the termination of service procedures. A significant part of the job is addressing human resource administration enquiries and responding to questions from both internal and external clients, ensuring that queries are handled professionally and timeously.

This vacancy is advertised with specific employment equity targets, with preference given to African, Coloured and White Males, as well as Indian Females and Persons with Disabilities, in line with the department’s transformation goals. The position is based at the Pretoria office and is part of the broader Public Service Vacancy Circular. Interested candidates should note that this is a full-time, entry-level clerical role that requires a proactive, service-oriented attitude and the ability to handle confidential information with discretion. It is an ideal opportunity for someone who enjoys structured administrative work and wishes to gain comprehensive exposure to human resource practices within the South African public sector.